Senior Executive Assistant

🕒 May 14

🚗 Michigan – Remote

🚗 Michigan – Remote

💵 $84k - $105k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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May Mobility

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🚗 Transport

🤖 Artificial Intelligence

Transport • Artificial Intelligence

May Mobility is a pioneer in developing autonomous vehicle technology and transportation solutions. They focus on creating safe, reliable, and accessible public transit options by deploying driverless shuttles in urban settings. Their solutions aim to improve urban mobility, reduce traffic congestion, and provide eco-friendly transportation alternatives. With a strong emphasis on pedestrian and passenger safety, May Mobility's technology integrates seamlessly with existing city infrastructure to offer a new vision of public transportation.

📋 Description

• Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance. • Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making. • Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time • Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings. • Attend meetings as needed, with a focus on driving organizational efficiency • Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc. • Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May • Supporting multiple Senior Executive staff • Answers general calls and emails for the main office and greets visitors. • Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc. • Provide support for across teams such as marketing, sales, people, operations for special projects • Plan company events including social, professional development, and business development • Manage, process, and review expenses for the executives, and their team’s direct reports as needed • Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org • Schedule internal and external meetings with a variety of cross-functional partners • Coordinate meetings across time zones • Respond and take action on a high volume of slacks and emails with urgency and professionalism • Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups • Other duties as assigned

🎯 Requirements

• 7 + years of experience supporting multiple Senior Executives. • Experienced in executive scheduling, team coordination, and flexible environments • Demonstrated a high level of initiative and professionalism. • Strong time management and problem-solving skills with the ability to prioritize work. • Outstanding written and verbal communication skills, with close attention to detail. • Strong organizational skills with the ability to define and take on new responsibilities • Ability to handle highly confidential information with sensitivity and professionalism. • Experience using Google Suite

🏖️ Benefits

• Comprehensive healthcare suite including medical, dental, vision, life, and disability plans. Domestic partners who have been residing together at least one year are also eligible to participate. • Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available. • Rich retirement benefits, including an immediately vested employer safe harbor match. • Generous paid parental leave as well as a phased return to work. • Flexible vacation policy in addition to paid company holidays. • Total Wellness Program providing numerous resources for overall wellbeing