Senior Executive Assistant, Programme Coordinator

🔥 0 minutes ago

🇧🇪 Belgium – Remote

⏳ Contract/Temporary

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Meliore Foundation

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2022

🤲 Charity

🌍 Social Impact

🤝 Non-profit

Charity • Social Impact • Non-profit

Meliore Foundation is a leading organisation for philanthropy focused on funding global strategic communications. Constituted in Belgium and operating globally, Meliore acts as both an operating foundation and a grant-making entity. Its mission is to create real and lasting change by supporting programs that promote fact-based discourse and awareness on global and local issues, ultimately aiming to empower communities and debunk misinformation. Through partnerships with philanthropic funding entities, Meliore Foundation is committed to informing the public and fostering collaboration for the greater good.

📋 Description

• Coordinate Flamma’s operations, systems, processes and tools to support programme priorities and impact • Track action points from weekly team meetings and coordinate information flow • Support the Executive Director with stakeholder outreach and strategic partner engagement • Prepare meeting briefings, follow-up materials and funder engagement materials • Structure knowledge sharing and coordinate collaboration and decision-making information • Drive cross-functional projects from planning through execution, ensuring deadlines and deliverables are met • Monitor progress, identify risks and bottlenecks, and develop mitigation actions • Improve operational processes, systems and ways of working • Manage the Executive Director’s diary, priorities, scheduling and meeting logistics across time zones • Manage the Executive Director’s inbox, priorities, follow-ups and drafted correspondence • Plan and coordinate complex international travel, itineraries, logistics and briefing materials • Serve as a professional point of contact for internal and external stakeholders • Anticipate issues and propose practical solutions • Manage Executive Director expenses, including receipts and expense-system uploads • Provide administrative and logistical support for projects, events and in-person team meetings • Maintain accurate records and reporting using Google Workspace, Notion, Asana, Airtable, Slack or similar tools • Undertake other reasonable duties requested by the Executive Director

🎯 Requirements

• Profound commitment to gender equality and genuine interest in the mission and values of the Meliore Foundation • 5+ years of relevant experience in an Executive Assistant role supporting a senior executive or principal • Exceptional planning, prioritisation and execution skills • Ability to anticipate next steps, manage competing priorities and ensure follow-through • Ability to work independently with a proactive, hands-on attitude and creative problem-solving skills • Ability to translate strategy and ideas into tangible objectives, tasks and action points • Ability to work under time pressure and take responsibility for slower-moving work pieces • Excellent attention to detail, diligence and reliability • Tact and discretion with high-level information • Fluency in written and spoken English • High-quality writing skills • Experience working in a nonprofit, philanthropy, climate, international development or public policy organisation • Experience supporting fundraising activities or engaging with funders and strategic partners • Experience coordinating cross-functional projects • Familiarity with CRM, project management or knowledge management systems • Only candidates with the right to work in their location will be considered • Location within approximately +/- 2 hours of CET

🏖️ Benefits

• Be part of a remote-first, international network of professionals working on climate, energy and nature and work with dynamic, culturally diverse individuals • 6 offline days (with no calls or meetings) per year to focus on your work • Reduced working time on Fridays during the Dry Season (summer) • Access to an employee assistance program to support mental health and personal development • Supplementary paid business closure for end-of-year holidays • Maternity leave matched to 20 weeks where local regulation allows less • Regular opportunities to connect and collaborate with colleagues around the world • 12-month contract position with an employment or consultant contract, subject to location • Possible access to co-working spaces in some locations