Office Manager – Contract-to-Hire

🔥 15 minutes ago

🌵 Arizona, California, +1 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote 🎰 Nevada – Remote

💵 $40 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Mental Health Practitioners

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏥 Healthcare

👥 B2C

Healthcare • B2C

Mental Health Practitioners is a clinical mental-health provider and online psychiatric practice that offers personalized, insured and self-pay psychiatric care. Services listed include psychiatry, ADHD diagnosis and treatment, adolescent psychiatry, ESA letters, GeneSight DNA testing, perinatal care, trauma-informed care, medication management, and treatment for conditions such as anxiety, depression, bipolar disorder, PTSD, OCD, and more. The practice emphasizes accessible, affordable care via online appointments and a patient portal, lists a team of PMHNPs (psychiatric nurse practitioners), and holds LegitScript certification for regulatory compliance.

📋 Description

• Lead, coach, and support a team of 10+ remote office staff members • Conduct regular one-on-one meetings, performance reviews, and coaching conversations • Manage staffing schedules, workload distribution, and time-off requests • Address team concerns and resolve interpersonal challenges professionally • Recruit, onboard, and train new administrative team members • Maintain clear communication and accountability across remote teams • Foster a culture of ownership, professionalism, and continuous improvement • Serve as the primary point of contact for escalated patient concerns and complaints • Handle difficult, emotionally charged, and complex patient conversations with professionalism and empathy • De-escalate challenging situations while maintaining appropriate boundaries • Resolve issues efficiently and identify opportunities for process improvement • Ensure HIPAA compliance and patient confidentiality at all times • Document concerns thoroughly and communicate resolutions effectively • Monitor daily office operations and ensure smooth workflow across departments • Identify operational inefficiencies and implement practical solutions • Develop, update, and enforce office policies and procedures • Ensure compliance with company policies, healthcare regulations, and state-specific requirements • Partner with leadership on operational initiatives and strategic improvements • Support multi-state operations and administrative workflows • Oversee scheduling operations, patient communications, billing inquiries, and administrative functions • Ensure timely communication between providers, staff, and patients • Track key performance indicators and operational metrics • Maintain office systems, technology platforms, and administrative tools • Strategically manage staffing coverage and scheduling needs to support business demands

🎯 Requirements

• 3–5+ years of office management, operations management, or healthcare administration experience • Proven experience leading and managing teams of 4+ employees • Strong leadership skills with the ability to motivate, coach, and hold team members accountable • Exceptional problem-solving abilities and sound judgment • Excellent conflict resolution and de-escalation skills • Outstanding written and verbal communication skills • Comfortable handling difficult and sensitive patient conversations • Highly organized with strong follow-through and attention to detail • Able to work independently and make decisions with minimal supervision • Proficiency with Google Workspace, Slack, scheduling systems, and office software • Working knowledge of HIPAA and patient confidentiality requirements • Reliable internet connection and professional home office setup • Must reside in California, Nevada, or Arizona

🏖️ Benefits

• Health insurance • Dental insurance • Vision insurance • Paid time off • Paid holidays • Professional development opportunities • 401K