Senior Executive – Personal Assistant to CEO

🔥 0 minutes ago

🌐 Philippines, Mexico – Remote

🇵🇭 Philippines – Remote 🇲🇽 Mexico – Remote

💵 $2k / month

⏳ Contract/Temporary

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

MUSEUM OF ICE CREAM

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏨 Hospitality

🍽️ Food & Beverage

✈️ Travel

💰 Series A on 2019-09

Hospitality • Food & Beverage • Travel

MUSEUM OF ICE CREAM is a unique destination blending the fun of a theme park with the charm of a museum, offering interactive and immersive experiences centered around the theme of ice cream. It provides a magical adventure with 14+ interactive playscapes, unlimited ice cream treats, and exclusive desserts like the ice cream hotdog. Visitors can dive into world-famous attractions such as the iconic sprinkle pool, indulge in sweets and cocktails at an onsite cafe, and purchase unique products to extend the magic of their visit. Located in major cities like New York City, Chicago, Austin, Miami, Boston, and Singapore, the Museum of Ice Cream creates unforgettable experiences that celebrate ice cream and local cultures.

📋 Description

• Provide calendar management, inbox organization, scheduling coordination, and executive communications support • Coordinate executive and board meeting materials, agendas, presentations, and follow-up communications • Track commitments, action items, and deliverables • Organize and maintain executive contacts, records, and confidential information • Support executive leadership meetings, corporate summits, VIP experiences, museum openings, and CEO-sponsored initiatives • Coordinate with internal stakeholders and external partners on administrative requests and projects • Conduct independent research, evaluate strategic options, and draft executive summaries • Develop and maintain systems for schedules, communications, priorities, and administrative workflows • Leverage AI tools and automation to improve efficiency • Identify and resolve administrative challenges, escalating matters requiring executive decisions or approvals • Coordinate domestic and international business and personal travel, including accommodations, transportation, reservations, and itineraries • Research, compare, and negotiate travel arrangements, hospitality experiences, and vendor services • Coordinate personal and family logistics, including household services, appointments, gifts, celebrations, and special arrangements • Anticipate logistical needs and recommend solutions

🎯 Requirements

• 8+ years of experience providing executive or personal assistance services, preferably supporting a CEO, founder, or senior executive • Demonstrated experience managing complex calendars, executive communications, international travel, and personal logistics • Strong organizational skills and ability to independently manage competing priorities and deliverables • Excellent written and verbal English communication skills • Experience negotiating with vendors and coordinating complex travel or hospitality arrangements • Proficiency in Google Workspace, Slack, and Microsoft Office • Extensive experience using Claude AI tools to build automated workflows, streamline administrative processes, and improve executive productivity • Strong judgment, professionalism, and discretion when handling confidential business, personal, and financial information • Ability to coordinate effectively with a US-based executive across Pacific Time business hours • Preferred: Experience supporting a CEO or founder in a high-growth or entrepreneurial environment • Preferred: Experience coordinating luxury travel, household management, or executive-level events • Preferred: Experience developing AI agents or advanced automated workflows • Preferred: Spanish fluency or experience in hospitality, entertainment, or consumer-facing businesses

🏖️ Benefits

• Remote work • Flexible support across Pacific Time business hours

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume