Senior Executive Assistant

Job not on LinkedIn

🔥 37 minutes ago

🇵🇭 Philippines – Remote

💵 $1.5k - $3k / month

⏳ Contract/Temporary

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Operate as a true Executive Business Partner to the Head of Brand & Customer • Manage and triage the executive inbox, draft responses, and track follow-ups • Plan and protect the executive’s calendar 2–4+ weeks ahead with agendas, notes, links, and preparation details • Coordinate domestic and international travel end-to-end, including research, bookings, itineraries, and accommodation options • Handle personal administration, appointments, logistics, research, documents, reports, presentations, and digital files • Track projects, deadlines, deliverables, ownership, follow-ups, and next actions across the team • Proactively follow up stakeholders, identify stalled work, coordinate cross-functional activity, and escalate genuine risks • Prepare meetings through agendas, briefing notes, summaries, background information, and stakeholder input • Capture meeting actions and ensure post-meeting commitments are completed • Support brand and marketing operations, productions, campaigns, suppliers, talent, creators, partners, outreach, timelines, and deliverables • Source, compare, and negotiate supplier proposals where required • Build documented processes, workflows, templates, checklists, trackers, and operating systems • Use AI tools to improve productivity, research, communication, automation, and recurring workflows • Use Notion or similar tools to create visibility and accountability • Draft and send authorised communications on behalf of the executive in her voice • Anticipate routine administrative needs and solve problems independently

🎯 Requirements

• 8+ years of experience in a role providing broad, end-to-end exposure to how a business operates • Demonstrated experience owning business outcomes rather than simply completing assigned tasks • Experience making independent decisions and being trusted with meaningful responsibilities • Experience coordinating people, projects, priorities, and deadlines • Proven experience building or improving a process, system, or workflow • Exceptional written English and professional communication skills • Excellent organisational skills and very high attention to detail • Strong commercial judgement and business understanding • Strong research and problem-solving capability • Ability to work effectively with ambiguity and limited instruction • Ability to anticipate needs and identify risks before they become urgent • Strong practical experience using AI tools • Experience with Notion or similar workflow platforms • High level of discretion and ability to handle confidential information • Bachelor’s degree or an equivalent professional track record • Ability to work full-time with strong daily overlap to New Zealand business hours • Highly desirable: experience within a fast-paced, high-growth business • Highly desirable: previous experience in operations, finance, banking, engineering, partnerships, account management, or project management • Highly desirable: Founder’s Office, Chief of Staff-style, or startup generalist experience • Highly desirable: senior-level Executive Assistant or Executive Business Partner experience • Highly desirable: experience supporting senior executives with significant business responsibilities • Highly desirable: experience coordinating marketing or production activities • Highly desirable: experience building AI-enabled workflows or automations • Highly desirable: previous experience supporting a New Zealand, Australian, US, or international business