Executive Assistant

Job not on LinkedIn

November 21

Apply Now

Receive Emails with Similar Jobs

TransPerfect Music City Bowl

WebsiteLinkedInAll Job Openings

Sports • Media • B2C

TransPerfect Music City Bowl is an annual postseason college football game held in Nashville, Tennessee. It has a significant economic impact on the Nashville area, contributing $400 million to the community by attracting visitors during one of the city's slowest tourism weeks. The bowl has been a staple of the college football scene since 1998, garnering a national audience through televised coverage, reaching 95 million viewers over its history. It also supports collegiate athletics with financial payouts to participating universities.

11 - 50 employees

Founded 1998

⚽ Sports

📱 Media

👥 B2C

📋 Description

• Manage diaries and calendars for Directors and executives - scheduling, reorganising, prioritising, flagging conflicts, ensuring optimum use of time. • Coordinate inbound and outbound emails, calls and other correspondence; filter, prioritise, draft responses, escalate when required. • Anticipate needs: prepare briefing materials, meeting agendas, follow-up items, and ensure Directors are fully prepared ahead of calls/meetings. • Book and coordinate internal and external meetings, travel arrangements (if needed), logistics, venues, catering, itineraries. • Maintain confidential files and records; assist with administrative tasks such as expense reconciliation, documentation, approvals. • Act as gatekeeper and liaison between leadership and the broader team: ensure messages are communicated clearly, timely, and actions taken. • Support special projects as requested. e.g., creating reports, preparing presentations, improving executive workflows.

🎯 Requirements

• Proven experience as an EA or senior administrative assistant, ideally supporting Directors/Executives within a fast-paced professional services environment. • Exceptional organisational skills, ability to handle complex scheduling, shifting priorities and high volumes of correspondence. • Strong written and verbal communication skills; high level of discretion and confidentiality. • Tech-savvy: comfortable with Microsoft 365 suite, Zoom/Teams, and able to quickly adapt to new systems. • Experience with Hubspot or similar CRMs is a must. • Proactive mindset: anticipates executive needs, understands how to add value through prioritisation and initiative. • Strong interpersonal skills, confident in liaising with senior stakeholders, internal teams and external partners. • Experience in a finance, brokerage or lending environment advantageous.