Operations and Administrative Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🌐 Colombia, Venezuela – Remote

🇨🇴 Colombia – Remote 🇻🇪 Venezuela – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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NeoWork

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🏢 Enterprise

👥 HR Tech

B2B • Enterprise • HR Tech

NeoWork is a global staffing and operations partner that helps businesses scale quickly and efficiently. They provide a range of services including customer experience transformation, virtual assistants, AI training, MVP solutions, and both creative and technical services. NeoWork's offerings are designed to enhance operational capabilities and drive revenue and retention for client businesses. They offer managed services including quality assurance, workforce management, and dedicated reporting, thereby functioning as an extension of a company’s team. NeoWork tailors its competitive pricing to meet the unique needs of its clients, providing highly trained and experienced staff ready to deploy at startup speed.

📋 Description

• Manage billing and invoicing processes end-to-end, owning accuracy, timeliness, and reconciliation • Support high-volume administrative workflows during peak operational periods including tax season and extension season • Coordinate multi-step workflow processes and ensure timely task completion across team initiatives • Maintain, update, and distribute communication templates across the team • Support client communications and coordinate team scheduling needs • Manage administrative systems and cloud-based tools, working within client-provided remote desktop environment • Proactively identify process improvements and operational bottlenecks • Escalate only critical blockers while owning routine operational decisions independently

🎯 Requirements

• Proven experience in administrative or operations support within a professional services environment • Demonstrated expertise in billing and invoicing management, comfortable owning this process end-to-end • Ability to manage high-volume administrative workflows and prioritize competing deadlines during peak periods • Experience supporting multi-step workflow processes with attention to detail and timely completion • Experience maintaining and distributing communication templates across distributed teams • Comfort working within structured systems including cloud-based tools and virtual desktop environments • Demonstrated ability to absorb information once and execute independently without repeated instructions • Comfortable operating in fast-paced environments where speed and ownership are expected

🏖️ Benefits

• We offer health insurance for contractors • Holiday Extra Pay • The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs. • We prioritize the mental health of our team members and offer mental health days to support their well-being. • In addition to the base salary, performance-based incentives are provided. • There is an annual review and appraisal process in place. • There are ample opportunities for professional growth and advancement within the company.