Payroll Specialist

🕒 March 4

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New Era Technology

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

New Era Technology is a global technology solutions provider offering a wide range of services and solutions, including cloud services, professional and managed services, cybersecurity, collaboration and unified communications, data networking, digital transformation, and physical security. With a team of engineers, designers, installers, and technicians, New Era Technology collaborates with over 20,000 customers and operates through 80+ offices worldwide. They are recognized as a top integrator for AV and video collaboration and offer industry-specific solutions for sectors such as healthcare, education, government, banking, finance, and retail. New Era Technology aims to help businesses adapt to the rapidly changing digital landscape through innovative technology solutions and customized services.

📋 Description

• Assist with the daily HR department payroll practice, including hands-on preparation of payroll for timely, accurate, and compliant processing • Report payroll data to various stakeholders • Reconcile employee benefits every payroll cycle • Enter, validate, and maintain employee payroll data in the payroll system of record • Process payroll data updates and changes for new hires, terminations, rate changes, schedule changes, and retroactivity across multiple U.S. states • Calculate and withhold taxes, benefits, and court-ordered deductions • Prepare, transmit, and reconcile recurring benefit and deduction files, including 401(k) and HSA files • Build and run standard and ad-hoc payroll reports and maintain audit-ready documentation • Research and resolve employee pay inquiries and tickets within defined SLAs • Support quarterly and year-end activities, including W-2 reviews/corrections and taxable fringe reviews • Monitor compliance with U.S. federal, state, and local wage-and-hour regulations and internal controls • Contribute to process documentation, SOPs, checklists, and continuous improvement initiatives • Perform other duties as assigned to support payroll continuity and service levels

🎯 Requirements

• Must have 3+ years of U.S. multi-state payroll experience • Hands-on payroll experience, including balancing large payrolls using Excel and reconciling employee benefits every payroll cycle • Proficient in Excel, including filters, pivot tables, XLOOKUP/VLOOKUP, data cleanup, and error-checking • Knowledge of wage-and-hour rules, multi-state taxation, and payroll controls • Experience with Paylocity preferred • Experience with ConnectWise is a plus • High accuracy, attention to detail, and strong follow-through • Analytical mindset with ability to reconcile discrepancies and explain variances • Comfortable with Microsoft 365, including Teams, SharePoint, and Outlook • Automation-friendly, including Power Automate flows, SharePoint list hygiene, and templates • Exposure to union/CBA payroll, including dues/fringe files and rate tables • Familiarity with prevailing wage, including certified reports, fringe allocations, and corrections • Excellent written and verbal communication, with ability to coach employees and update stakeholders • Ability to handle sensitive PII discreetly and meet SLAs in remote setups • Reliable Eastern Time coverage • Ability to research and troubleshoot payroll variances

🏖️ Benefits

• Permanent WFH • Non-taxable allowance • Day 1 HMO + 1 free dependent • Sunlife Group Insurance • Health and Wellness Reimbursement Benefits • Company Salary Loans • Government contributions • Assistance with government loan payments • 13th month pay • Night differential pay • Holiday pay (for hours worked on holidays) • Mandated Leaves • Work equipment provided • Referral bonus • Competitive benefits • Continuous training