Bookkeeper – Administrative Support

🕒 June 2

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NightOwl Consulting

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

NightOwl Consulting is a global business service (GBS) provider that connects companies with skilled talent in the Philippines to optimize their business processes and dramatically reduce costs. Specializing in team-building for various roles such as pre-construction, AutoCAD drafting, insurance, bookkeeping, and administrative assistance, NightOwl Consulting provides customized offshoring solutions tailored to the specific needs of each client. Through its transparent, cost-effective pricing model, the company prides itself on high client satisfaction and employee retention rates while fostering a supportive and engaging work culture. NightOwl Consulting supports businesses by recruiting, training, and managing dedicated teams for various industry sectors, ensuring enhanced productivity at a significantly reduced cost.

📋 Description

• Onboard all new vendors — collect and file W-9s and current addresses • Follow the festival budget spreadsheet and track all submissions and approvals • Ensure quotes and estimates are attached to all bills in QuickBooks • Work with the Festival Director and Crew Director on payment timing and prioritization • Attach invoices to all payments in QuickBooks — no exceptions • Reconcile the budget, QuickBooks, and bank accounts to track cash flow throughout the festival period • High-volume period: approximately 700 entries and payments within a 2–3 week window — must be fully operational before July • Weekly QuickBooks entry for the prior week's shows • Enter vendor information from W-9s • Process crew payments and other recurring entries • Consistent, repeatable workflow — approximately 6 entries per event • Run payroll for vendors and employees on the 1st and 15th of each month via Gusto • Track all payments from submission through completion • Maintain alignment across: budget spreadsheet, QuickBooks, Gusto/Melio, payment tracking sheet, and bank statements • Flag any discrepancies across systems proactively • Manage and respond to the bookkeeping inbox • Communicate with vendors, employees, and financial institutions in a timely and professional manner • Work directly with vendors on payment timelines, invoice submission, and preferred payment methods • Represent the company in a positive and professional manner in all vendor communications • Distribute guidance and information to subcontractors as needed

🎯 Requirements

• Proven experience with QuickBooks Online — class-based accounting specifically • Comfortable with Google Sheets for budgeting, reconciliation, and multi-user collaboration • Ability to manage multiple ongoing workflows and follow up independently without being prompted • Strong attention to detail — every transaction requires supporting documentation attached; no exceptions • Clear and professional written communication skills — vendor and employee-facing email correspondence is a core part of the role • Ability to represent the organization positively and professionally in all external communications • Must be fully operational before July — festival season allows no ramp-up time once it begins

🏖️ Benefits

• Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided