Back Office Administrator

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🕒 February 28

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Occhio GmbH

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1999

🔧 Hardware

🛒 Retail

🛍️ eCommerce

Hardware • Retail • eCommerce

Occhio GmbH is a Munich-based designer and manufacturer of high-end architectural and residential lighting solutions, producing premium luminaires and integrated lighting systems for private and professional customers. The company operates flagship and partner stores worldwide, offers online sales and consultation services, and supports architects and designers with project solutions and technical services. Occhio emphasizes design quality, light quality, and user experience in its product lines and installations.

📋 Description

• The Back Office Administrator plays a central role in store operations. • The position ensures that administrative processes, orders and internal workflows are executed efficiently, accurately and on time. • Recording, maintaining and tracking orders and assignments as part of a structured order management process across various manufacturers • Administrative handling of daily store and sales operations including internal coordination • Supporting the sales team in preparing proposal documents, clarifying orders and organizing sales projects • Professional communication with manufacturers, suppliers and internal interfaces (e.g., sales, purchasing, logistics) • Maintaining and updating customer, project and order data in relevant systems (CRM/ERP) • Coordinating delivery dates, tracking deviations and resolving queries • Structured documentation and audit-proof filing of all order- and project-related documents • Ensuring accuracy, completeness and high data quality in all administrative and sales-related processes

🎯 Requirements

• Completed commercial vocational training or a comparable qualification • Professional experience in back office, administration, order management or internal sales • Strong organizational skills and a very structured, precise and reliable working style • High sense of responsibility and a strong quality orientation in administrative processes • Enjoy working with sales teams in a project-oriented sales environment • Confident use of MS Office (especially Excel, Word, Outlook) • Experience with ERP systems and CRM applications is an advantage • Very good German written and spoken, English skills desirable

🏖️ Benefits

• Innovative and international working environment with room for initiative • Continuous development through Occhio Academy, trainings and projects • Attractive additional benefits: JobRad, Wellpass, company pension scheme, employee discounts