Oceans
Recruitment • HR Tech • B2B
Oceans is a company that provides highly skilled, global remote talent to businesses in various sectors such as operations, finance, marketing, and administration. They are focused on fixing the outdated reputation of outsourcing by offering experienced and motivated professionals—referred to as 'Divers'—who seamlessly integrate into companies, significantly contributing to their success. Oceans prides itself on ensuring strong matches between their clients and Divers through a meticulous selection process, offering continuous upskilling, high retention rates, and exceptional client support. They cater to startups, e-commerce businesses, small businesses, and solopreneurs, enabling them to scale efficiently with top-notch remote talent.
Personal Assistant
Job not on LinkedIn
August 8
Oceans
Recruitment • HR Tech • B2B
Oceans is a company that provides highly skilled, global remote talent to businesses in various sectors such as operations, finance, marketing, and administration. They are focused on fixing the outdated reputation of outsourcing by offering experienced and motivated professionals—referred to as 'Divers'—who seamlessly integrate into companies, significantly contributing to their success. Oceans prides itself on ensuring strong matches between their clients and Divers through a meticulous selection process, offering continuous upskilling, high retention rates, and exceptional client support. They cater to startups, e-commerce businesses, small businesses, and solopreneurs, enabling them to scale efficiently with top-notch remote talent.
📋 Description
• Real opportunities. Real impact. Your career, redefined. • (NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year—if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later.) • At Oceans, we believe that talent knows no boundaries. That’s why we connect the best and brightest professionals with career-defining opportunities that challenge, inspire, and accelerate their career growth. Our community, whom we call Divers, don’t just work—they dive deep, solve complex challenges, and make a real impact with global industry leaders. And in doing so, they don’t just support bold ideas—they expand their skills, broaden their expertise, and grow their careers. • As a Personal Assistant, you’ll play an important role in managing the personal schedule of an assigned client, ensuring that their day-to-day operations run smoothly, efficiently, and without any issues. Your skills in organization, communication, and management will be key to seamlessly handling both personal and professional responsibilities, ensuring efficiency and impact in every task. • This role requires a deep understanding of personal management, a high degree of discretion, and the ability to act as a true collaborator in their personal life—whether it's managing schedules, handling personal errands, or organizing family logistics. • Your success as a Personal Assistant will be measured by your ability to ensure your client’s personal and family-related tasks run seamlessly, supporting them in achieving balance and reducing day-to-day stress. Here’s how you’ll make an impact: • Personal Calendar & Scheduling Management: • Maintain and optimize your client’s personal calendar, prioritizing meetings, events and appointments to ensure smooth operations. • Coordinate family-related appointments and commitments, ensuring everyone’s schedules align. • Book and coordinate travel arrangements, from flights and accommodations to transport, ensuring all logistics are accounted for. • Correspondence & Communication: • Manage your client’s personal correspondence, including emails, phone calls, and social interactions, ensuring timely responses and smooth communication. • Act as a liaison between your client and their personal network (family, caregivers, etc.), facilitating clear and consistent communication. • Personal Tasks: • Assist with managing personal errands, including shopping, making purchases, and organizing family-related logistics. • Handle special projects, such as gift planning, event coordination, or family celebrations. • Proactively anticipate needs, ensuring your client’s personal life runs smoothly with minimal involvement. • Coordinate with caregivers or family members, ensuring the client’s family-related needs are managed with attention and care. • Your primary stakeholder will be your client, working directly with them to ensure their personal affairs are handled with precision and care. You’ll also work with their family members, caregivers, and other personal assistants as needed to ensure the best possible coordination. • At Oceans, you’ll also receive guidance and support from your Operations Manager, who will help you succeed in the role and ensure that you’re continuously growing and developing in your career.
🎯 Requirements
• Language Skills: Professional fluency in English, with excellent reading, writing, and speaking abilities. • Experience: At least 5 years in a communication-heavy role at a reputable firm, demonstrating strong interpersonal and organizational skills. • Education: An undergraduate degree is preferred, though relevant work experience is also valued. Certifications such as an MBA, CFA, CIM, CIPM, or CIMA will be considered as an added advantage
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