Bookkeeper

🔥 1 hour ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OptiNizers

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

OptiNizers is a company dedicated to helping businesses thrive by providing a range of remote talent services including executive virtual assistants, customer service, social media management, and graphic design. They emphasize optimizing and organizing business tasks to alleviate bottlenecks, enhance efficiency, and support growth. OptiNizers partners with clients to turn their business aspirations into reality, positioning themselves as allies in the entrepreneurial journey.

📋 Description

• Manage day-to-day bookkeeping activities in QuickBooks Online • Record, categorize, and reconcile bank transactions and financial activity • Maintain accurate and up-to-date financial records and documentation • Process and track incoming payments, checks, and direct deposits • Monitor invoices, expenses, commissions, and other financial transactions • Assist with financial reporting and bookkeeping-related tasks • Monitor outstanding invoices and identify overdue or missing payments • Research payment discrepancies and determine whether payments were received, missed, or incorrectly recorded • Follow up with clients and other contacts regarding outstanding payments • Send payment reminders and personalized follow-up communications • Keep the business and talent informed regarding payment status and expected payments • Escalate unresolved payment issues when necessary • Maintain accurate records of payment status and follow-up activity • Assist with payroll-related bookkeeping and payment processing • Support variable payment calculations based on hours, bookings, commissions, and applicable agreements • Assist with 1099-related recordkeeping and preparation through QuickBooks • Properly categorize transactions based on applicable 1099 treatment • Maintain records for W-2, 1099, and pass-through transactions as applicable • Assist with processing payments to models and talent • Review booking-related financial information and ensure payments are properly recorded • Track commissions, deductions, web fees, and other applicable charges • Communicate with models and clients regarding payment questions or discrepancies • Coordinate with internal team members to resolve financial issues

🎯 Requirements

• Previous experience as a Bookkeeper, Accounting Specialist, Accounts Receivable Specialist, or similar role • Strong hands-on experience with QuickBooks Online • Solid understanding of bookkeeping, accounts receivable, reconciliations, and financial transactions • Experience tracking invoices, payments, and outstanding balances • Comfortable communicating with clients, vendors, and talent regarding financial matters • Strong follow-through and ability to consistently chase outstanding items • Highly organized and able to manage multiple transactions and priorities • Ability to work independently and take ownership of assigned responsibilities • Comfortable learning a specialized business model and processes • Preferred: previous experience working with a model management, talent agency, casting, entertainment, or similar business • Preferred: experience with payroll and 1099 processing • Preferred: familiarity with Portfolio Pad/Mainboard or similar talent management platforms • Preferred: experience managing high-volume, variable invoices and payments • Preferred: experience with ACH, direct deposits, bank transactions, and payment platforms • Preferred: previous experience handling accounts receivable and customer-facing financial follow-ups

🏖️ Benefits

• Fully remote work arrangement • Full-time independent contractor role • Initial learning and training period