Executive Assistant

🕒 July 29

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OptiNizers

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

OptiNizers is a company dedicated to helping businesses thrive by providing a range of remote talent services including executive virtual assistants, customer service, social media management, and graphic design. They emphasize optimizing and organizing business tasks to alleviate bottlenecks, enhance efficiency, and support growth. OptiNizers partners with clients to turn their business aspirations into reality, positioning themselves as allies in the entrepreneurial journey.

📋 Description

• Manage the founder's business and light personal calendar, appointments, and scheduling. • Monitor and organize executive inboxes, prioritizing important communications and routing recurring requests appropriately. • Assist with travel planning, including flights, hotels, itineraries, check-ins, and travel logistics. • Help manage reminders, deadlines, and follow-up items to ensure nothing is overlooked. • Conduct online research and gather information to support business decisions and ongoing projects. • Continuously identify opportunities to improve workflows and executive productivity. • Handle recurring administrative tasks and routine operational responsibilities. • Collect invoices and supporting documents for company credit card transactions. • Organize receipts and upload required documentation into expense management platforms. • Assist with recurring reporting and administrative processes. • Maintain organized digital files and documentation. • Recommend tools, systems, or automation opportunities that improve efficiency. • Leverage AI tools and modern productivity software to streamline administrative work. • Help document recurring processes and establish organized workflows. • Continuously look for ways to reduce manual work and improve day-to-day operations.

🎯 Requirements

• Previous experience as an Executive Assistant supporting founders, executives, or business owners. • Strong experience managing inboxes, calendars, and travel arrangements. • Excellent organizational, prioritization, and time management skills. • Outstanding written and verbal English communication skills. • High level of discretion, professionalism, and trustworthiness. • Ability to think proactively, work independently, and anticipate executive needs. • Strong attention to detail with excellent follow-through. • Comfortable learning new systems and leveraging AI tools to improve productivity. • Preferred: Experience supporting startup founders or entrepreneurs. • Familiarity with Microsoft Teams and modern collaboration tools. • Experience handling recurring administrative and operational processes. • Passion for continuous improvement and process optimization. • Comfortable working in a dynamic environment with evolving responsibilities.

🏖️ Benefits

• Fully remote role • Flexible role with opportunities to grow responsibilities as the partnership develops. • Opportunity to become a trusted long-term partner supporting both business and light personal executive needs.