Executive Assistant

🕒 July 8

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OptiNizers

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

OptiNizers is a company dedicated to helping businesses thrive by providing a range of remote talent services including executive virtual assistants, customer service, social media management, and graphic design. They emphasize optimizing and organizing business tasks to alleviate bottlenecks, enhance efficiency, and support growth. OptiNizers partners with clients to turn their business aspirations into reality, positioning themselves as allies in the entrepreneurial journey.

📋 Description

• Provide direct support to the founder of a growing hospitality business. • Focus on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities. • Manage the founder's business and light personal calendar, appointments, and scheduling. • Monitor and organize executive inboxes, prioritizing important communications. • Assist with travel planning, including flights, hotels, itineraries, and travel logistics. • Help manage reminders, deadlines, and follow-up items. • Conduct online research and gather information to support business decisions. • Handle recurring administrative tasks and routine operational responsibilities. • Collect invoices and supporting documents for company credit card transactions. • Recommend tools, systems, or automation opportunities that improve efficiency.

🎯 Requirements

• Previous experience as an Executive Assistant supporting founders, executives, or business owners. • Strong experience managing inboxes, calendars, and travel arrangements. • Excellent organizational, prioritization, and time management skills. • Outstanding written and verbal English communication skills. • High level of discretion, professionalism, and trustworthiness. • Ability to think proactively, work independently, and anticipate executive needs. • Strong attention to detail with excellent follow-through. • Comfortable learning new systems and leveraging AI tools to improve productivity.

🏖️ Benefits

• Flexible work arrangements • Opportunity to become a trusted long-term partner