Executive Assistant

🔥 0 minutes ago

🇬🇷 Greece – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Orca AI

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

📦 Logistics

🚗 Transport

🤖 Artificial Intelligence

Logistics • Transport • Artificial Intelligence

Orca AI is a technology company revolutionizing the maritime industry through its innovative solutions for autonomous shipping. Their products, like SeaPod and FleetView, enhance crew situational awareness and operational safety, utilizing advanced computer vision and AI to automate lookouts and provide real-time insights. By improving navigational decision-making, Orca AI aims to increase safety and efficiency in shipping operations while helping companies achieve sustainability goals.

📋 Description

• Manage and optimize the VP of Sales' calendar with visibility and organization across the next four rolling weeks • Coordinate meetings with customers, partners, and internal stakeholders across multiple time zones • Arrange domestic and international business travel, including flights, hotels, transportation, visas when needed, and detailed itineraries • Manage receipts, expense reports, and travel documentation • Coordinate Quarterly Business Reviews and other large meetings or events, including scheduling, logistics, agendas, materials, and follow-up • Collect presentations, updates, and input from cross-functional teams for executive meetings and customer engagements • Handle administrative tasks while meeting deadlines and keeping information organized and accessible • Identify scheduling conflicts and recommend efficiency improvements • Serve as a coordination point between the Executive and internal teams • Support the VP of Sales and enable the Sales organization to operate efficiently

🎯 Requirements

• Previous experience as an Executive Assistant or similar role • Exceptional organizational and time management skills with outstanding attention to detail • Strong ability to prioritize multiple tasks in a dynamic, fast-moving environment • Excellent written and verbal communication skills in English • Experience working directly with external client, ideally in B2B • High level of discretion and professionalism when handling confidential information • Comfortable working independently with minimal supervision • Strong proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) and Microsoft Office • Experience coordinating international travel and managing executive calendars is highly preferred • Highly proactive and anticipates needs before they arise • Naturally organized and enjoys bringing order to complexity • Resourceful, dependable, and solution-oriented • Comfortable working with senior leadership and interacting with customers and partners • Calm under pressure and able to adapt quickly to changing priorities

🏖️ Benefits

• Mostly Remote with Flexible Working Arrangement • Monday–Friday (Morning Hours)