Construction Administrator – Operations Coordinator

Job not on LinkedIn

October 22

Apply Now

Receive Emails with Similar Jobs

Join OurAssistants

WebsiteLinkedInAll Job Openings

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

11 - 50 employees

🎯 Recruiter

🤝 B2B

📋 Description

• Coordinate and facilitate weekly team meetings, ensuring they run on time with prepared agendas. • Take meeting notes, track action items, and share updates with team members. • Maintain a master project calendar, including deadlines, inspections, and city or client appointments. • Send reminders for key deliverables to keep all departments aligned. • Collect and review weekly timesheets, ensuring accuracy and completeness. • Generate and distribute weekly project status reports. • Support procurement activities, including vendor research, quote requests, and order tracking. • Maintain logs for change orders, RFIs, permits, and submittals. • Prepare and submit online permit applications and track their progress. • Communicate with city departments regarding permit status and corrections. • Maintain a client communication tracker to monitor project updates. • Prepare weekly Admin & Operations reports summarizing project KPIs. • Track payments, invoices, and proposal acceptance dates. • Maintain and organize company files in Google Drive. • Support new hire onboarding and system setup. • Identify workflow inefficiencies and propose process improvements.

🎯 Requirements

• 2+ years of experience in administrative, operations, or construction coordination roles. • Strong understanding of construction workflows, permitting, and inspection processes. • Proficient in Google Workspace (Docs, Sheets, Drive) and project management tools (e.g., Asana, Monday.com). • Experience with QuickBooks or similar systems for invoice tracking and budget reporting. • Excellent communication and coordination skills with internal and external stakeholders. • Strong organizational skills with the ability to manage multiple tasks and deadlines. • Must be currently residing in the Philippines or Latin America • Must have a stable internet connection and a remote-ready workstation.

🏖️ Benefits

• Competitive salary • Permanent work-from-home setup • Opportunities for professional development and career advancement • Supportive and collaborative work environment