Executive Administrative Bookkeeper

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage day-to-day office administration, including filing, correspondence, scheduling, and general administrative support. • Perform bookkeeping duties, including processing invoices, accounts payable/receivable, bank reconciliations, and maintaining accurate financial records. • Use QuickBooks and Xero to record transactions, generate financial reports, and assist with month-end reconciliations. • Prepare and maintain payroll and employee records where required, ensuring accuracy and confidentiality. • Coordinate office supplies, equipment, and vendor relationships to ensure smooth office operations. • Support management with reporting, document preparation, data entry, and administrative projects. • Maintain organised digital and physical records while ensuring compliance with company policies and financial procedures. • Take a proactive approach to identifying process improvements, resolving administrative issues, and supporting the broader team.

🎯 Requirements

• Minimum 5+ years' experience in an Office Administrator role with bookkeeping responsibilities. • Proven proficiency in QuickBooks and Xero, including accounts payable, accounts receivable, and bank reconciliation functions. • Strong command of written and spoken English with excellent communication skills. • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams. • A proactive, self-motivated attitude with the ability to anticipate needs and take initiative without constant supervision. • High level of accuracy, attention to detail, and exceptional organisational skills. • Ability to prioritise multiple tasks, meet deadlines, and work independently in a fast-paced environment. • Relevant qualification or experience in Business Administration, Bookkeeping, Accounting, or a related field is highly desirable.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.