Accounting Assistant

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Monitor the Asana task queue throughout the day and convert billing requests into completed QBO actions on a same-day basis • Review, update, and reconcile recurring invoices in QBO based on Asana task instructions • Maintain foreign currency conversion rates for international client invoicing and ensure rates are current and accurately applied • Communicate task completions, open items, and flags to the Controller via Slack in a proactive, organized manner • Adhere to agency-specific billing SOPs with precision and consistency, asking questions early rather than assuming • Create and manage recurring invoice schedules for active clients • Edit invoice amounts, billing dates, and service descriptions as directed • Review scheduled invoices before they send and flag any discrepancies or missing information • Ensure all invoice records reflect current client agreements, rates, and billing terms • Onboard new clients in QBO — set up customer records, billing schedules, and initial recurring invoices accurately and completely • Offboard departing clients — deactivate recurring invoices, confirm final billing accuracy, and close records cleanly • Update existing client billing details as changes occur — service adjustments, rate changes, and payment term updates • Maintain organized and audit-ready client billing records across all active accounts • Prepare and submit sales tax returns to applicable state agencies on the required filing cadence • Maintain a sales tax filing calendar to ensure no deadlines are missed • Monitor multi-state tax nexus obligations and flag any new exposure or compliance questions to the Controller • Track and reconcile foreign currency transactions for international client accounts • Maintain currency conversion logs and ensure accurate application of rates across invoices and records • Maintain active compliance status across all applicable credentialing platforms • Track credentialing renewal deadlines and proactively submit updated documentation before expiration • Identify and escalate compliance gaps or portal discrepancies to the Controller immediately • Communicate via Slack in an async-first, proactive manner — the Controller should always know where open items stand without having to ask • Flag issues, questions, or potential errors early in the process rather than after the fact • Maintain organized task tracking in Asana aligned with the agency's workflow standards

🎯 Requirements

• This is a full time role • Up to $8/hr • QuickBooks Online — Advanced • Recurring invoice creation and management • Client onboarding and offboarding in QBO • Invoice editing, scheduling, and review • Customer record and billing detail updates • Foreign currency setup and rate maintenance • Excel & Data — Intermediate to advanced Excel proficiency • VLOOKUP and XLOOKUP, pivot tables • Spreadsheet-based reconciliation • Currency conversion tracking and reporting • Operations & Workflow — Comfortable learning and adhering to agency-specific SOPs with minimal supervision • Ability to prioritize across concurrent billing tasks and manage a same-day completion standard • Rapid workflow learning and adaptation as processes evolve • Key Personal Attributes — Attention to detail — billing errors have direct client impact and are not acceptable • Discernment — knows when to act independently and when to escalate to the Controller • Fast learner — adopts new SOPs and workflows quickly and accurately • Proactive communicator — keeps the Controller informed without waiting to be prompted