Senior Manager, Program Operations – Scientific & Medical Affairs

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🕒 April 9

🏄 California – Remote

🏄 California – Remote

💵 $75k - $90k / year

⏰ Full Time

🟠 Senior

📋 Program Manager

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Pancreatic Cancer Action Network

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1999

🤲 Charity

⚕️ Healthcare Insurance

💊 Pharmaceuticals

Charity • Healthcare Insurance • Pharmaceuticals

Pancreatic Cancer Action Network is a dedicated nonprofit organization that focuses on fighting pancreatic cancer through a variety of initiatives. For over two decades, PanCAN has worked to improve the lives of individuals impacted by pancreatic cancer by advancing scientific research, providing comprehensive resources and support services, advocating for patients, and fostering a strong community. Their mission is to take bold action against pancreatic cancer, with a commitment to enhancing patient outcomes and supporting caregivers, researchers, and healthcare professionals.

📋 Description

• Collaborate with SMA leadership to ideate, prioritize, and implement departmental strategies • Facilitate and coordinate the development of SMA’s annual strategic plan and budget • Support coordination of PanCAN’s annual Scientific Summit • Provide administrative assistance to the Chief Scientific and Medical Officer and the Chief Business Officer; may also support other Scientific Medical Affairs leadership as needed • Develop and maintain a consistent and effective meeting management process structure and appropriate cadence (e.g., leadership team, extended leadership team, all hands, governance/sponsor meetings and operations/business reviews) • Facilitate communication of pertinent updates and organizational-wide policies/procedures • Track and report on key metrics of the pancreatic cancer field, including federal funding for research, clinical trials, patient outcomes, and the research community • Coordinate and facilitate outreach to PanCAN’s research community for key meetings, communications, and project management as needed • Coordinate, track and report on PanCAN SMA metrics associated with all PanCAN programs for internal and external use • Project manage Grants and associated research activities including coordinating receipt of grantee deliverables and disbursement of grant funds, and tracking grantee progress, financial and milestones reports and new grantee paperwork • Create, maintain and execute Grants program policies, Standard Operating Procedures (SOPs), and tracking systems including owning oversight of Grant tracking portal (Proposal Central) and SharePoint site for document management • Coordinate negotiation and execution of grant agreements across internal stakeholders, legal counsel and research institutions • Manage internal coordination on Grants information sharing and operations with Finance, Development, Community Engagement and Marketing • Maintain calendar for critical activities for business development, sponsorship, or partnership opportunities; track and report on key activities, deliverables, and pipeline opportunities • Organize and facilitate team meetings with external stakeholders as needed • Track and follow-up on action items associated with key partnerships as required • Facilitate the receipt, review, approval, and execution of Data Use Agreements (DUA) for PanCAN data sharing • Actively track and report on status of DUAs and PanCAN data collaborations

🎯 Requirements

• 5+ years of relevant program management experience in scientific or medical field / industry • Advance proficiency in Microsoft suite (Word, Excel, PowerPoint, and Outlook) • Experience and understanding of academic organizational structures a plus • Experience working for a philanthropy and/or non-profit organization preferred • Fluency of experience in ProposalCentral or other e-grant management systems highly desired • Experience with financial software, such as Vena, and Salesforce CRM preferred • Experience with Altum Dimensions research database and NIH RePORTER highly desired • Strong writing and communication skills • Must be able to work independently, have excellent interpersonal and relationship-building skills, and work productively and successfully in a team • Ability to prioritize tasks, think clearly under pressure, meet tight deadlines, and thrive with minimal supervision in a fast-paced, growing environment • Carry out all responsibilities in an honest, ethical, and professional manner

🏖️ Benefits

• Competitive salaries • Flexible work arrangements • Exceptional time off • Health and welfare benefits