Business Development Proposal Manager

🕒 June 16

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $100k - $135k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

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Paragon Technology Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1997

🏛️ Government

🔒 Cybersecurity

🏢 Enterprise

Government • Cybersecurity • Enterprise

Paragon Technology Group is a mission-focused IT services and consulting firm that delivers enterprise management, systems engineering, cybersecurity, and IT operations to U. S. federal government agencies and other public-sector clients. The company emphasizes measurable outcomes—cost savings, efficiency gains, and compliance—with capabilities in strategic planning, portfolio and program management, FISMA/FITARA/NIST compliance, vulnerability assessment and penetration testing, network and systems engineering, and continuity/disaster recovery. Paragon supports customers via flexible contract vehicles (including GSA schedules) and highlights deep experience with large defense and government programs.

📋 Description

• Lead end-to-end proposal development, including kickoff, scheduling, content integration, reviews, and final submission. • Own document production quality, ensuring proposals are visually consistent, professionally formatted, and fully compliant with solicitation requirements. • Serve as the team's Microsoft Word authority, managing styles, templates, section breaks, headers/footers, TOCs, cross-references, and complex formatting issues. • Enforce page limits, formatting rules, and submission requirements with precision. • Develop and manage compliance matrices and ensure all RFP/RFQ instructions are addressed. • Coordinate color team reviews (Pink, Red, Gold) and drive incorporation of feedback into final deliverables. • Work closely with Capture Managers and Solution Architects to assemble complete, cohesive responses. • Manage proposal schedules and ensure on-time delivery across multiple concurrent efforts. • Create and refine reusable templates, boilerplate content, and standardized response structures. • Design, build, and maintain AI-powered proposal workflows, including prompt libraries, content generation pipelines, compliance check automations, and reuse frameworks. • Develop and curate a structured content library optimized for AI-assisted drafting, ensuring past performance narratives, solution descriptions, and boilerplate are tagged, versioned, and ready for AI retrieval and synthesis. • Establish and document AI-augmented standard operating procedures for proposal drafting, editing, and review cycles, enabling repeatable efficiency gains across the team. • Support light graphics integration, ensuring visuals align cleanly within the document. • Maintain organized proposal files, version control, and document repositories. • Manage proposal content within SharePoint, including document libraries, version control, permissions, and real-time collaboration across distributed teams. • Establish and enforce SharePoint-based proposal workflows for draft control, review cycles, and final production. • Independently develop MRAS and RFI responses by leveraging existing proposal artifacts, corporate templates, and internal tools, requiring minimal oversight. • Rapidly synthesize prior content, past performance, and standard solution narratives into tailored, submission-ready responses. • Identify content gaps and proactively coordinate with internal stakeholders to complete responses on accelerated timelines.

🎯 Requirements

• 5+ years of experience managing federal proposals, preferably in a task order, GWAC, or IDIQ environment. • Advanced Microsoft Word expertise required. • Must be able to build and troubleshoot complex, submission-ready documents without external support. • Proven ability to deliver high-quality proposals under tight deadlines with minimal errors. • Strong understanding of federal solicitation structures and compliance requirements. • Experience managing full proposal lifecycle, including schedules and review cycles. • Demonstrated ability to manage multiple proposals simultaneously. • Proven ability to independently produce MRAS, RFI, or sources sought responses using existing corporate materials and templates. • Strong skill in content reuse, adaptation, and synthesis, turning fragmented inputs into cohesive responses. • Demonstrated ability to operate with limited direction in fast-turn environments. • Hands-on experience using SharePoint for proposal management, including document libraries, version control, permissions, and collaborative workflows. • Experience working with AI tools such as Claude, ChatGPT, Copilot, or similar platforms for proposal-specific or content-development use cases. • Familiarity with structured content libraries and prompt frameworks that support consistent, high-quality AI-assisted drafting.