Conveyancing Assistant – Queensland Conveyancing

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Assist with residential and commercial conveyancing matters from file opening through settlement. • Prepare legal correspondence, transfer documents, settlement documentation, and related paperwork. • Open and maintain electronic files and ensure accurate record keeping. • Monitor key dates, settlement timelines, and contractual milestones. • Maintain organised and up-to-date file notes. • Prepare settlement statements and supporting documentation. • Create and manage PEXA workspaces. • Coordinate settlements with solicitors, lenders, mortgage brokers, real estate agents, and government authorities. • Review settlement figures and documentation prior to settlement. • Complete post-settlement administration, lodgements, and client correspondence. • Serve as a key contact for clients throughout the conveyancing process. • Provide timely progress updates and respond professionally to enquiries. • Liaise with lenders, brokers, solicitors, and real estate agents to facilitate smooth transactions. • Follow up outstanding searches, finance requirements, and settlement conditions. • Ensure compliance with Queensland conveyancing legislation and internal procedures. • Complete AML/CTF and client identity verification requirements. • Assist in maintaining compliance with industry standards and firm policies. • Identify potential issues that may impact settlement and escalate where appropriate. • Opening new conveyancing files • Monitoring settlement timelines and important dates • Preparing transfer and settlement documents • Managing PEXA workspaces • Preparing settlement statements • Coordinating with lenders regarding finance and discharge authorities • Liaising with clients, brokers, solicitors, and real estate agents • Following up searches, requisitions, and outstanding documentation • Completing AML and identity verification requirements • Maintaining accurate electronic file records • Responding to client emails and telephone enquiries • Completing post-settlement administration

🎯 Requirements

• Proven Queensland (QLD) conveyancing experience • Experience supporting residential and/or commercial conveyancing transactions • Strong knowledge of Queensland conveyancing legislation and processes • Experience using PEXA • Experience using LEAP Legal Software • Experience using InfoTrack • Knowledge of AML/CTF compliance and identity verification procedures • Excellent written and verbal communication skills • Strong organisational and time management abilities • High attention to detail and accuracy • Ability to manage multiple files and competing priorities • Strong problem-solving and stakeholder management skills • Experience working within an Australian conveyancing or property law firm (preferred) • Experience supporting a high-volume conveyancing practice (preferred) • Exposure to trust accounting processes (preferred) • Preferred Software & Tools: LEAP Legal Software, PEXA, InfoTrack, Microsoft Office Suite, Microsoft Outlook, Adobe Acrobat