Operational Assistant

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Bamboo Works

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Bamboo Works is a company that specializes in providing remote staffing solutions for businesses around the world. They focus on sourcing high-quality remote talent that matches a business's specific needs, culture, and operational requirements. Bamboo Works offers services including digital marketing support, customer service, bookkeeping, accounting, and personal assistance. They provide tools like time and performance tracking software to enhance efficiency and transparency. The company prides itself on strategic local partnerships and meticulously curating bilingual talents to support their clients' operations effectively. Bamboo Works aims to save businesses time, energy, and money by streamlining recruitment processes and back-office management.

📋 Description

• Manage documents, trackers, and operational workflows. • Oversee and audit Hubstaff time tracking for all contractors and external staff. • Prepare and send client contracts using established templates. • Track key deadlines and ensure critical actions are followed up on. • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time. • Assist in processing salary and contractor payments while keeping records organized and up to date. • Support with finance-related admin: receipts, documentation, reconciliations, etc. • Proactively spot and resolve payment delays, discrepancies, or red flags. • Research relevant awards, events, partnerships, and apply to them as needed. • Support with ad hoc projects, market research, and executive reporting. • Help manage calendars, reminders, and weekly execution checklists.

🎯 Requirements

• Bachelor’s degree or higher in Finance, Accounting, Business, or a related field. • Proven experience in administrative, financial operations, or operational support roles. • Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it. • Experience handling complex invoicing operations. • Takes initiative and figures things out without waiting for full instructions. • Stays focused and efficient even when priorities shift quickly. • Never misses a follow-up, deadline, or formatting error. • Professional communication skills, both written and verbal. • Nice to Have: Background in staffing, outsourcing, or recruitment operations. • Experience working in international, fast-paced startup environments. • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc. • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

🏖️ Benefits

• Flexible work arrangements