Estimator, Production Administrator

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🔥 3 hours ago

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Work directly with the Design team to understand project concepts, construction requirements, finishes and proposed customer experience • Review 3D designs, architectural drawings, floor plans, specifications, schedules and client briefs • Translate concepts and drawings into detailed, accurate and commercially viable cost estimates • Calculate material, labour, fabrication, installation, transport, equipment and subcontractor costs • Provide estimating feedback on materials, fabrication methods, buildability, budgets and cost-saving alternatives • Confirm project scope, client requirements, budgets, inclusions, exclusions and quotation deadlines with Producers • Prepare client quotations, professional sales proposals and tender submissions • Use Excel and estimating or quotation software for cost breakdowns, pricing schedules and proposals • Obtain and compare supplier, fabricator, joiner, installer, freight and subcontractor pricing • Check calculations, quantities, supplier pricing and quotation details for accuracy • Identify missing information, scope gaps, commercial risks, assumptions and potential variations • Communicate quotation progress, pricing concerns and commercial risks to Designers, Producers and the Managing Director • Maintain supplier rates, material pricing and estimating records • Review project costs against approved budgets and identify cost-saving opportunities • Manage multiple quotations and sales proposals amid changing priorities and urgent deadlines • Support supplier coordination, purchase orders, project documentation, logistics, budgets and production administration • Order and document approved finishes, materials, graphics, equipment and construction requirements • Maintain project folders, supplier records, production documents and job information • Assist with production schedules, project timelines, freight bookings, deliveries, couriers and logistics • Track supplier quotations, approvals, outstanding information, production requirements and deadlines • Organize project costs, supplier invoices and job records in Xero • Update CRM records, client information, opportunities and sales follow-ups • Provide updates to Producers and the Managing Director on quotation progress, supplier pricing, project costs, deadlines and commercial risks • Prioritize quotations, proposals and administrative tasks in consultation with Producers and the Managing Director • Support the wider team with estimating, production and office administration as required

🎯 Requirements

• More than 4 years of experience in a similar production or joinery estimating role • Estimating experience in commercial joinery, shopfitting, exhibitions, signage, interior fit-outs or relevant custom construction • Experience preparing detailed quotations, professional sales proposals, cost estimates and tender submissions • Advanced Microsoft Excel skills for estimating, calculations, pricing and cost analysis • High-level experience using estimating and quotation software • Practical experience using Xero accounting software, including purchase orders, supplier invoices, job costs and financial records • Excellent numerical and calculation skills • Ability to interpret architectural drawings, floor plans, construction details and 3D designs • Understanding of custom fabrication, construction materials, labour requirements and installation processes • Knowledge of supplier pricing, subcontractor costs and outsourced production • Exceptional attention to detail and consistently high accuracy • Highly organized, methodical and disciplined approach to information and deadlines • Strong commercial writing and proposal-presentation skills • Strong written and verbal communication skills • Confidence working with suppliers, contractors and production partners • Ability to work independently with minimal supervision and take ownership of responsibilities • Ability to manage multiple quotations, priorities and project deadlines simultaneously • Proven ability to complete accurate work within urgent and changing deadlines • Ability to learn and work across multiple business software platforms • CRM platform experience highly regarded • Project-management or production-scheduling software experience highly regarded • Direct exhibition, events or branded-environments industry experience highly regarded

🏖️ Benefits

• Work on exciting exhibition stands, branded environments and live experiences • Join a creative, supportive and close-knit team • Gain exposure to projects from initial concept and estimating through to final delivery • Work with recognized Australian and international brands • Develop your skills across estimating, commercial management and production coordination • Enjoy variety across projects, clients and industries