Executive Assistant

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, appointment scheduling, and travel arrangements • Prepare agendas, meeting minutes, reports, presentations, and business documents • Manage executive emails, correspondence, and follow-ups • Organize digital files, records, and documentation • Monitor action items and follow up on decisions, commitments, and outstanding tasks • Handle confidential business information • Plan, organize, and monitor projects and deliverables • Maintain project timelines, task trackers, status reports, and documentation • Coordinate with internal departments, external partners, and stakeholders • Track milestones, identify delays or risks, and escalate issues • Facilitate project meetings and monitor assigned action items • Support new initiatives, process improvements, and strategic business projects • Coordinate daily business operations and organizational workflows • Develop and maintain SOPs, policies, and administrative processes • Monitor operational tasks, deadlines, and deliverables • Identify workflow inefficiencies and recommend productivity improvements • Coordinate resources, schedules, documentation, logistics, vendors, and procurement requests • Serve as a central coordination point among executives, employees, clients, vendors, and stakeholders • Facilitate cross-departmental communication and information sharing • Prepare leadership updates, summaries, administrative reports, project reports, and operational reports • Maintain dashboards, spreadsheets, and tracking systems • Support data gathering, analysis, and documentation for business planning and decision-making • Assist with productivity tools, project management systems, and business applications

🎯 Requirements

• Bachelor's degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience may also be considered • Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar role • Demonstrated experience supporting executives and coordinating projects or business operations • Strong organizational, planning, and time-management skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets, presentations, calendars, and document management • Familiarity with project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, Jira, or similar platforms • Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment • Ability to work independently, anticipate needs, exercise sound judgment, and take initiative • High level of professionalism, discretion, and integrity when handling confidential information • Strong problem-solving skills and a proactive approach to identifying and resolving issues • Experience supporting senior executives, directors, or business owners • Experience coordinating cross-functional projects and monitoring project deliverables • Knowledge of business operations, workflow management, and process improvement • Experience creating SOPs, reports, dashboards, and project documentation • Familiarity with task automation, productivity tools, and digital workflow systems • Experience working with remote or distributed teams is an advantage

🏖️ Benefits

• Competitive salary based on experience and skill set • 100% remote role — work from home anywhere in the Philippines • Paid local holidays aligned with the UK business calendar • Opportunities for training and professional growth • Work directly with a supportive UK team — no agency middleman • Long-term engagement with a stable and growing business