Executive Assistant

Job not on LinkedIn

🕒 June 13

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Pomelo

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Pomelo is a talent sourcing and hiring platform that specializes in connecting businesses with top offshore talent. The company offers a wide range of highly-skilled professionals who can work remotely full-time, providing services in various roles including project management, marketing, and design. With a focus on cost savings, Pomelo ensures that companies can access the top 1% of talent at significantly reduced costs compared to traditional hiring methods, while managing all aspects of recruitment, compliance, and onboarding.

📋 Description

• Act as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resources • Manage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested • Proactively follow-up with timely reminders and to-do lists • Set the agenda and discussion points/topics for the executives' meetings • Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish • Lead, manage, and oversee project timelines, budgets, and resources • Create knowledge bases, SOPs, and other documents based on business needs • Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement • Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement • Ensure that all deadlines are met and all work is produced in a timely manner • Perform ad hoc administrative, business operations, and special project tasks as needed

🎯 Requirements

• Bachelor’s degree in a relevant field • 4-5+ years in an executive assistant/operational/admin role • Professional fluency in English with excellent written, reading, and speaking skills • Proficient in Slack and Google Workspace; experience with project management tools is a plus • Ability to handle confidential information and anticipate needs • Ability to work in a 12-hour shift in US Pacific Time zone (9:00am-9:00pm PT)

🏖️ Benefits

• Competitive pay, always in US dollars • Work remotely from the comfort of your home • Health & wellness benefit • Paid holidays and time off • Performance and referral bonuses • Global exposure to the world’s best companies