Managing Director of Operations

Job not on LinkedIn

November 4

☕ Washington – Remote

Although this job is listed in Washington, this company may be open to hiring remote in other states.

💵 $140k - $150k / year

⏰ Full Time

🔴 Lead

⚙️ Operations

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Oil Change International

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Social Impact • Energy • Non-profit

Oil Change International is a data-driven and people-powered organization dedicated to exposing the true costs of fossil fuels and facilitating a just transition to clean energy. They aim to create the conditions necessary for a fossil-free world by supporting movements, stopping fossil fuel projects, and holding governments and institutions accountable for phasing out oil, gas, and coal. Through challenging misinformation and promoting policies for a just energy transition, they strive to shift public finance and subsidies away from fossil fuels. Oil Change International emphasizes the importance of a transition to clean energy, holding rich countries accountable for climate finance, and preventing the expansion of fossil fuel projects.

11 - 50 employees

🌍 Social Impact

⚡ Energy

🤝 Non-profit

📋 Description

• Collaborate with the Executive Director, the Managing Director of Organizational Strategy, and Senior Leadership Team to set and drive organizational vision, and strategy. • Lead the operational strategy, ensuring strong alignment across Oil Change’s finance, people and culture, technology, and administrative functions across 4 distinct entities. • Serve as a member of the Senior Leadership Team, contributing to organizational planning, sustainability, and decision-making. • Model effective leadership by demonstrating sound judgment, strong decision-making, and proactive problem-solving; fostering collaboration, inclusion, and equity across teams. • Champion a culture of effectiveness, trust, transparency, and inclusivity through open communication and shared accountability. • Lead the Justice, Equity, Diversity and Inclusion (JEDI) work, ensuring principles of justice and equity are embedded across OCI’s operations, culture, and partnerships. • Oversee OCI’s financial management, administration, and budgeting, including coordination with a full service accounting firm. • Work with the Executive Director, Managing Director of Organizational Strategy, and development team to develop and monitor OCI’s budget and financial forecasting, ensuring alignment with organizational and programmatic goals. • Liaise with the Board Finance Committee and Treasurer, supporting consistent financial oversight and reporting. • Identify, monitor, and mitigate internal risks across human resources, finance, operations, and technology. • Develop and maintain a risk mitigation framework that enables staff to identify and address risks proactively. • Engage external expertise as needed to strengthen risk assessment and mitigation practices. • Partner with the Managing Director of Organizational Strategy to manage both internal and external risks, including participation in the OCI’s Security Team. • Collaborate with executive leadership and the Senior Leadership Team to monitor organizational sustainability, including optimal size and structure, staff compensation and benefits, budgeting, planning processes, legal and risk management, and fundraising infrastructure. • Oversee organizational operations across multiple countries, ensuring compliance with diverse employment, finance, legal, and other operational requirements. • Lead the process of identifying new fiscal sponsorship or organizational hosting arrangements and serve as the primary point of contact with sponsors or hosts. • Work closely with the Senior Leadership Team to align operational processes, timelines, and resources with OCI’s annual planning cycle and biannual strategic plan reviews. • In partnership with the Director of People and Culture, develop management policies and infrastructure that establish consistent, accessible, and equitable management practices, supporting both managers and non-managers in understanding their roles, ensuring mutual accountability, and providing resources for professional development and conflict resolution. • Provide additional support to the Director of People and Culture to ensure that Justice, Equity, Diversity and Inclusion (JEDI) principles are clearly understood across the organization and integrated into internal processes, external partnerships, communications, and advocacy work. • Offer direct support in resolving internal conflicts, and provide training, guidance, and resources to strengthen staff capacity in addressing interpersonal and professional challenges with sensitivity to privilege, class, and race. • Support the Executive Director and Board members by coordinating Board and committee meetings, preparing agendas, and ensuring timely follow-up on agreed action points. • Oversee and advance the organization’s internal technology strategy, including determining priority systems and tools, allocating appropriate resources to staff, and ensuring compliance with security and data retention policy and protocols. • Manage the Director of People and Culture and other operations staff, including the Senior Accounting Associate and Tech Associate, as applicable. • Support direct reports in developing, prioritizing, and implementing activities that advance shared goals and OCI’s mission. • Empower direct reports by ensuring they have the tools, resources, and organizational support needed to work sustainably, contribute to broader organizational goals, and grow professionally. • Provide mentorship and guidance to direct reports to foster professional development and overall well-being. • Support direct reports in setting clear, achievable targets and deadlines, and in delivering high-quality work aligned with OCI’s mission and values. • Conduct annual 360° reviews of direct reports, providing constructive feedback, guidance, and support to reinforce strengths and address any performance concerns. • Maintain and regularly update quarterly and annual work plans for self and direct reports. • Adhere to established working hours and ensure consistent communication during work time. • Respond to Slack and email correspondence daily during working hours to ensure smooth coordination across teams. • Participate actively in organizational meetings, coordination sessions, and 360° performance reviews, incorporating feedback to continuously improve performance.

🎯 Requirements

• At least 10 years of experience in a senior leadership role in operations, programs, human resources, or finance within a non-profit organization with an annual budget of USD 5 million or more. Experience working in a global and grant-funded organization is essential. • Experience working within a UK or Netherlands incorporated organization, with a strong preference for candidates who have helped establish or supported the setup of a new legal entity, ideally in the Netherlands. • Proven organizational and financial management skills, with strong attention to detail and the ability to manage complex projects while finding creative, practical solutions to challenges. • Demonstrated people management experience, preferably overseeing global or geographically distributed teams. • Strong collaboration skills, with the ability to work effectively with internal staff as well as external partners, contractors, and vendors. • Deep understanding of the interdependence between programmatic and operational functions, preferably within a global campaigning or advocacy organization. • Excellent verbal and written communication skills. • Demonstrated commitment to social and environmental justice, with sensitivity to privilege, class, and race; dedication to incorporating principles of justice, equity, diversity, and inclusion in organizational work, and a collaborative, team-oriented leadership style.

🏖️ Benefits

• Every other Friday off (average of 36 working hours per week) • 5 weeks (25 days) of PTO • Flexible working schedule • Company computer based on preference • Monthly phone and internet reimbursements • Annual Healthy workspace stipend • Co-working/office space reimbursement • Fully paid organization and team retreats • Full Medical/Dental/Vision coverage (for countries with private insurance) • And more!