Secretary – Office Manager

🔥 4 minutes ago

🇩🇪 Germany – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏨 Hospitality

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• Handling routine business correspondence • Managing incoming and outgoing mail • Organizing and maintaining digital and physical document management • Serving as the first point of contact by phone and email for customers, partners, and service providers • Politely receiving and forwarding inquiries internally • Preparing quotations and issuing invoices • Handling preparatory tasks for accounting • Coordinating appointments • Planning team travel • Preparing meetings • Collecting, reviewing, and sorting invoices and receipts • Managing quotations • Working closely with the tax advisors and/or managing directors

🎯 Requirements

• Successfully completed commercial training (e.g., office management specialist, secretary, hotel management specialist) or several years of experience in a comparable administrative role • Exceptionally structured, conscientious, and independent approach to work • Discretion and reliability • Proficiency with MS Office (Word, Excel, Outlook) and/or Google Workspace • Excellent written and verbal German communication skills • Friendly, professional telephone manner • Enjoyment of routine tasks and the ability to maintain an overview when handling numerous simultaneous inquiries • Team-oriented mindset

🏖️ Benefits

• Fixed-term employment through December 16, 2027, with the possibility of extension • Thorough onboarding and job security • A friendly team and an open working environment • Regular full-time working hours supporting a healthy work-life balance