Finance Operations Specialist

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 ₱35k - ₱45k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitGo

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2023

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitGo is a global employer-of-record (EOR) and remote-hub building platform that helps companies hire, onboard, pay, and manage remote employees in emerging markets such as the Philippines, Indonesia, Vietnam, UAE, and Hong Kong. It combines recruitment services, payroll, benefits administration, compliance and HR support with local expertise and optional office space/equipment to enable businesses to expand internationally without setting up local entities.

📋 Description

• Reconcile bank feeds against invoices and resolve discrepancies • Reconcile PayPal activity against bank feeds and invoice records • Review and clean up bills queued for payment in Ramp • Conduct monthly 401(k) reconciliation with Gusto • Maintain accurate finance and accounting data in HubSpot deal records • Verify contract value, HubSpot deal value, and invoice amounts match • Update expected payment dates and maintain a reliable financial source of truth • Track overdue invoices and drive collections follow-up to resolution • Document collections activity and client commitments • Respond to creator inquiries about deal status, payment dates, invoicing, and payment history • Investigate payment status and communicate delayed-payment updates professionally • Escalate material payment delays or relationship risks to the CEO • Support invoice creation automation and troubleshoot workflow issues • Register and maintain HMG as a vendor on Tipalti, Bill.com, Lumanu, SAP Ariba, and other client payment portals • Complete vendor onboarding, re-verification, and annual revalidation requirements • Monitor client portals for invoice status, approval holds, rejected submissions, and payment remittance • Submit invoices according to each client's required process • Build and maintain cash flow forecasting • Support 1099 preparation and year-end filing • Maintain documentation for CPA handoff • Contribute to the QuickBooks Online to Xero migration • Handle confidential financial, payroll, tax, banking, and personal information securely • Follow credential-management, multi-factor authentication, payment-change verification, and data-handling protocols • Recognize and escalate phishing, payment fraud, and business email compromise attempts • Manage finance workstreams across concurrent campaigns • Provide finance and executive assistant support to the CEO • Identify and flag process improvements • Coordinate with the internal team to ensure timely client service delivery and meet client expectations

🎯 Requirements

• 3+ years of bookkeeping or finance operations experience • Proficiency in Xero (required) • Proficiency in QuickBooks Online • Excellent spoken and written English • Ability to manage multiple concurrent workstreams with strong follow-through • Experience with accounts receivable and collections, including persistent follow-up on overdue payments • Strong attention to detail and accuracy in reconciliation work • Ability to work independently and surface issues early • Bachelor's degree in Accounting, Finance, or a related field • Experience with QuickBooks Online to Xero migration (nice-to-have) • Experience with Ramp, PayPal, Gusto, or HubSpot (nice-to-have) • Background in a US-based professional services environment (nice-to-have) • Familiarity with US 1099 contractor payment processes (nice-to-have) • Familiarity with AI automation tooling such as n8n or Zapier (nice-to-have) • Prior experience supporting a US-based executive across time zones (nice-to-have)

🏖️ Benefits

• Secure legal employment through Employer of Record services • Work-from-home arrangement • Flexible breaks throughout the workday • Diverse challenges and engaging work • Supportive team collaboration • Inclusive and diverse workplace • Competitive package and real career growth • Fully supported hiring and onboarding process