Bookkeeper – Client Billing Administrator

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Execute bookkeeping up to trial balance, process bank reconciliations, and handle supplier invoices through internal automation workflows. • Manage billing across a portfolio of over 700 clients, ensuring accurate distribution and monitoring recurring monthly invoices. • Set up and maintain digital direct debit mandates using designated payment technology systems. • Distribute regular statements to clients, manage the internal accounts mailbox, and follow up with slow payers who are not on automated payment structures. • Compile and present weekly net cash reports and weekly supplier payment schedules in a structured layout. • Review all incoming supplier invoices for absolute accuracy and handle query resolutions with vendors directly. • Partner with internal accountants to implement annual fee increases systematically across all corporate service lines. • Update the practice management dashboard for own tasks and coordinate with software providers to set up new accounts for clients. • Prepare to expand bookkeeping workflows to cover additional subsidiary entities as the company transitions into a group structure. • Perform ad hoc administrative tasks daily in cooperation with the internal administration team to support general business operations.

🎯 Requirements

• First language English speaker with an excellent command of written and spoken English. • Minimum of 5+ years of experience in a client billing, accounts, or bookkeeping role, ideally within a professional services environment. • Strong working knowledge of cloud accounting systems, including bank reconciliations, invoicing, supplier invoice processing, journal entries, billable expenses, and tracking categories. • Proven experience managing billing pipelines and credit control functions with high numerical accuracy. • Confident ability to work independently, manage deadlines autonomously, and handle client communication professionally. • Documented willingness to undergo criminal record and reference verification checks as a pre-engagement condition. • Verified completion of a Qualification Authenticity Check prior to final appointment.

🏖️ Benefits

• Full training on UK VAT parameters for client billing and invoice processing is provided. • Embedded within a supportive, friendly, and technology-focused internal team environment. • Practical exposure to international accounting operations and UK professional services frameworks.