Part-time Executive – Operations Assistant

Job not on LinkedIn

🕒 2 days ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Pipeline Management: Review and organise inbound business opportunities, tracking targets systematically through various evaluation stages to ensure efficient pipeline progression. • CRM Administration: Maintain data accuracy within the CRM ecosystem, updating records, tracking outreach communications, and generating activity summaries. • Document & Contract Coordination: Manage confidentiality agreements, cross-reference incoming documents against standard templates, and track signature statuses. • Executive Project Support: Prepare comprehensive meeting briefs, coordinate follow-up schedules, assist with market research, and monitor ongoing action items. • Stakeholder Outreach: Support business development and relationship management with business owners, intermediaries, and investors by managing contact lists and drafting initial communications.

🎯 Requirements

• Proven experience successfully supporting executives, legal professionals, investors, or business owners who manage multiple projects simultaneously. • Exceptional written and spoken English communication skills with a strong eye for detail. • Demonstrated ability to manage competing priorities independently and proactively within a remote setup. • High degree of professional discretion and confidentiality. • Preferred Qualifications: Prior experience supporting international or US-based executives. • Previous background in roles such as Executive Assistant, Operations Coordinator, Legal Secretary, or Transaction Coordinator. • Document, contract, or project coordination experience. • Required Software Skills: HubSpot CRM, Cloud-based productivity suites (e.g., Google Workspace, Microsoft Office 365)

🏖️ Benefits

• Fully remote • Part-time hours of approximately 15–20 hours per week