Senior Executive Assistant – Business Operations

Job not on LinkedIn

🕒 September 22

🇵🇭 Philippines – Remote

💵 A$1.5k - A$2.6k / month

⏰ Full Time

🟠 Senior

⚙️ Business Operations

👻 Ghost score 22%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remotely

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2023

☁️ SaaS

🤝 B2B

⚡ Productivity

SaaS • B2B • Productivity

Remotely is a SaaS operations management platform that helps multi-branch businesses digitize and streamline daily operations, quality control, maintenance and task execution. The platform provides features such as task scheduling and distribution, geolocation-based task verification, real-time photo documentation, ticketing with attachments, instant notifications and performance reporting to reduce costs, ensure compliance and enable remote oversight of field teams. Remotely targets businesses seeking to replace paper and ad-hoc communication with a centralized, user-friendly system to improve operational efficiency and customer satisfaction.

📋 Description

• Coordinate meetings, prepare agendas, collate information, and record actions • Prepare professional proposals, reports, presentations, and internal communications • Coordinate travel arrangements, accommodation, itineraries, and bookings • Maintain task lists, trackers, registers, and business records • Liaise with employees, suppliers, consultants, recruiters, and external stakeholders • Research and source information to support business decisions and projects • Coordinate day-to-day business activities and improvement projects • Follow up outstanding operational actions and ensure deadlines are met • Assist with implementing and documenting new systems, processes, and procedures • Identify administrative gaps and inefficiencies and suggest practical improvements • Support fleet administration, office administration, internal events, and general business requirements • Assist with HR administration, employee documentation, recruitment, onboarding, and offboarding • Maintain employee records, training records, licences, qualifications, and compliance documentation • Support marketing activities, including content coordination, social media scheduling, and external marketing providers • Coordinate photographers, videographers, consultants, and other marketing suppliers • Assist with sourcing information, photographs, and content for marketing activities • Coordinate information across Operations, Accounts, Estimating, Sales, and Marketing • Support new projects, business events, supplier research, and other cross-functional initiatives • Work closely with senior leadership and support multiple areas of the business • Take ownership of tasks from start to finish and proactively follow up outstanding actions • Raise issues, missing information, and potential delays early • Keep priorities, deadlines, documents, and follow-ups organised • Contribute to the development and improvement of systems, processes, and procedures • Anticipate what information or action may be needed next

🎯 Requirements

• Previous experience as an Executive Assistant, Senior Administrator, Business Operations Coordinator, or similar role • Strong experience supporting senior leaders and managing competing priorities • Experience with Pipedrive CRM, Canva and Connecteam will be beneficial • Excellent organisational and time management skills • Strong written and verbal English communication skills • Highly proactive with strong follow-through and attention to detail • Ability to work independently and take ownership without constant supervision • Confident coordinating with employees, suppliers, consultants, recruiters, and other stakeholders • Strong ability to research information, identify gaps, and follow up outstanding actions • Experience preparing professional documents, reports, presentations, and meeting materials • Experience with HR administration, recruitment coordination, or employee records highly regarded • Experience supporting marketing coordination and social media activities is advantageous • Comfortable working across multiple systems, trackers, documents, and business processes • Strong problem-solving skills with an interest in improving systems and processes • Discreet and professional when handling confidential business and employee information • Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded • Fully remote role supporting an Australian business • Successful candidates will be expected to reflect this engagement in their LinkedIn profile

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