Scheduling Coordinator

🔥 7 minutes ago

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🎯 Recruiter

🤝 B2B

Recruitment • B2B

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• Create, manage, and update schedules for RBTs/BTs to ensure consistent client sessions, continuity of care, and authorization compliance. • Match technicians with clients based on availability, location, experience, and clinical needs in collaboration with the clinical team. • Communicate clearly and professionally with staff, caregivers, and clinical supervisors regarding schedule changes, conflicts, and confirmations. • Track staff availability, PTO, and scheduling preferences to optimize caseload coverage. • Collaborate with BCBAs to identify and fill gaps in services and maintain required treatment hours. • Ensure all sessions are scheduled in alignment with insurance authorization limits and clinical recommendations. • Maintain accurate and up-to-date scheduling information in the company’s EMR or scheduling system. • Track and report open hours, staffing needs, and scheduling trends for ongoing improvement and efficiency. • Participate in team meetings and contribute to staffing and caseload allocation discussions.

🎯 Requirements

• Experience working in or supporting an ABA agency or behavioral health clinic. • Understanding of insurance authorizations, session types (direct, supervision, parent training), and billing requirements. • Knowledge of geographic constraints and regional coverage planning for in-home sessions. • Strong organizational and time management skills with the ability to manage competing priorities. • Excellent verbal and written communication skills. • Familiarity with CRM platforms and scheduling software (e.g., CentralReach, HIPP Health, Monday.com, etc.). • Ability to work independently and as part of a team in a fast-paced environment. • Strong problem-solving and critical thinking skills. • Ability to handle cancelations

🏖️ Benefits

• Comfortable working U.S. hours • Remote work from home