Executive Assistant – Project Coordinator

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 AU$2.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RunRemote

WebsiteLinkedInAll Job Openings

1 - 10 employees

📣 Marketing

📦 Logistics

✈️ Travel

Marketing • Logistics • Travel

RunRemote is a recruitment partner that helps companies hire top-rated remote professionals from the Philippines. The firm sources, thoroughly vets, and interviews candidates to present a short list of full‑time hires who work directly for the client, promising significant cost savings (around 70%) and typically placing candidates within 3–4 weeks. RunRemote charges a one-time success fee, offers ongoing support and a 90‑day guarantee, and focuses on roles across sales & marketing, operations, finance, customer experience, HR and design.

📋 Description

• Manage calendars, meetings, emails and correspondence for three principals • Schedule appointments and site visits, maintain calendars and draft emails for review or approval • Provide day-to-day administrative support and manage competing priorities • Track deadlines, provide reminders and coordinate administrative or personal requests • Monitor project management systems and track outstanding tasks across multiple projects • Follow up with consultants, engineers, contractors and stakeholders to secure deliverables on time • Coordinate project-related requests and communications • Follow requests from initial instruction through completion and keep stakeholders informed • Support on-site activities by contacting contractors, coordinating material orders and recording project information • Maintain accurate project files and records in OneDrive, spreadsheets and other systems • Organise drawings, engineering reports, building plans, bushfire reports, contracts, disclosure plans and other documentation • Control document versions and distribute correct plans, reports and records • Act as a communication link between principals, consultants, contractors, engineers, suppliers and other stakeholders • Provide administrative support for property acquisitions • Maintain property and project records and prospective buyer information and CRM records • Coordinate social media posts, EDMs and newsletters • Identify workflow improvements and use AI tools and digital systems to improve administrative efficiency

🎯 Requirements

• 4+ years of demonstrated experience in an Executive Assistant, Project Coordinator, Project Administrator, Operations Coordinator or similar role involving substantial administrative and coordination responsibilities • Exceptional organisational skills and attention to detail • Proven ability to track tasks, manage follow-ups and take ownership through to completion without constant supervision • Excellent written and verbal English communication skills • Strong interpersonal skills and emotional intelligence • Sound judgement and prioritisation skills • Strong computer literacy • Ability to work independently using email, calendars, spreadsheets, cloud-based document management systems and project management tools • Experience in property development, civil construction, building, engineering, infrastructure or another project-based industry • Familiarity with technical project documentation, including engineering drawings, construction plans, bushfire reports, contracts and disclosure plans • Experience supporting founders, directors or business owners in a lean team • Familiarity with Monday.com or similar project management and CRM platforms • Proficiency in Microsoft Outlook, OneDrive and Excel • Experience in property acquisitions, acquisition correspondence, sales administration or buyer database management • Exposure to marketing coordination or AI tools • Must work 9:00AM–6:00PM Australian time • Independent contractor arrangement

🏖️ Benefits

• Great opportunities for career growth • Opportunity to work in an amazing environment • 100% remote work