Federal Proposal Coordinator

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🕒 March 27

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Salas O'Brien

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

⚡ Energy

🤝 B2B

🏠 Real Estate

Energy • B2B • Real Estate

Salas O'Brien is a multidisciplinary engineering and design firm delivering MEP, structural, civil, energy and resiliency, process engineering, digital automation, and sustainability and forensic consulting for buildings, industrial facilities, and infrastructure. The firm specializes in advanced energy and renewables, decarbonization strategy, microgrids, energy optimization, and integrated facility design and commissioning, serving institutional, healthcare, education, data center, aerospace, and manufacturing clients. Salas O'Brien focuses on sustainable, resilient solutions and technical project delivery for other organizations and public-sector partners.

📋 Description

• Support the Federal Pursuits and Proposal Manager in coordinating and preparing complex federal proposals. • Assist in gathering, organizing, and reviewing proposal materials, ensuring compliance with federal regulations and client requirements. • Assist with internal and external kick-off meetings, track tasks from meetings, and follow up on task deadlines. • Help track proposal progress, deadlines, and milestones, ensuring the timely delivery of all required materials. • Contribute to the preparation of federal proposals, including SF330 responses. • Participate in Shipley-inspired color reviews, ensuring that feedback is documented and incorporated into final drafts. • Assist in managing multiple SF330 Sections, according to priority, including Parts IIs. • Ensure all proposal documents comply with solicitation requirements and accurately reflect project details. • Assist in responding to client requests for additional information or clarification after proposal submission. • Help track proposal status and support necessary follow-up communications. • Coordinate communication among internal teams and external partners to gather necessary information and ensure proposal quality. • Assist in maintaining and organizing proposal libraries, templates, and other key documentation.

🎯 Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field • 2-5 years of experience in federal proposal coordination, particularly for A-E services • Experience with federal contracts for agencies such as DOD, GSA, VA, or NASA is preferred • Strong understanding of federal procurement regulations, including FAR, DFARS, and agency-specific requirements • Proficient in Adobe Suite, specifically InDesign • Ability to coordinate multiple proposals simultaneously and meet tight deadlines • Familiarity with Shipley methodology and color team review process • Strong written and verbal communication skills for proposal development and team collaboration • Technical writing experience preferred • Extensive research experience and skills (e.g., market research, competitive analysis, risk analysis).

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) with company match • Paid time off and company holidays • Wellness programs and employee assistance resources • Professional development support