Accounting & Office Operations Manager

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Manage day-to-day bookkeeping activities using QuickBooks. • Maintain accurate financial records, reconciliations, and supporting documentation. • Process accounts payable and accounts receivable. • Prepare monthly financial reports and assist with month-end and year-end closing activities. • Monitor cash flow and ensure financial records remain accurate and up to date. • Coordinate payroll preparation and reporting through ADP. • Track employee PTO, payroll adjustments, and supporting documentation. • Maintain organized employee records and payroll documentation. • Support leadership with financial reporting and administrative requests. • Assist with multi-state sales tax reporting and compliance. • Support tax preparation and maintain organized financial documentation. • Monitor labor law updates and administrative compliance requirements. • Develop systems that improve compliance and reduce operational risk. • Improve office procedures and administrative workflows. • Develop standard operating procedures (SOPs) and internal documentation. • Coordinate recurring operational tasks and vendor relationships. • Track important deadlines and proactively manage recurring responsibilities. • Provide operational support that enables leadership to focus on strategic priorities. • Evaluate existing workflows and identify opportunities for operational improvement. • Recommend technology solutions and automation initiatives that improve efficiency. • Streamline accounting and administrative processes. • Build repeatable systems that improve visibility, accountability, and operational performance.

🎯 Requirements

• 5+ years of experience in accounting, bookkeeping, or office operations. • Strong experience using QuickBooks. • Experience with payroll administration and financial reporting. • Experience improving business processes and implementing operational efficiencies. • Experience managing accounts payable, accounts receivable, and bank reconciliations.

🏖️ Benefits

• This role is open to candidates based in LATAM, Africa, and Eastern Europe. • Candidates must be available to work during U.S. business hours aligned with the client’s time zone.