Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
Operations Executive Assistant
🔥 0 minutes ago
🌐 Egypt, Argentina, +3 more countries – Remote
💵 $1.5k - $1.7k / month
⏳ Contract/Temporary
🟢 Junior
🟡 Mid-level
👨💼 Executive Assistant
🚫👨🎓 No degree required
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Scale Army Careers
11 - 50 employees
Founded 2021
💼 Consulting
📣 Marketing
📦 Logistics
Consulting • Marketing • Logistics
Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.
📋 Description
• Respond to client emails and requests promptly and professionally • Schedule client meetings, reviews, and follow-up communications • Prepare proposals and client-facing documentation • Provide clients with accurate information and timely engagement updates • Build, organize, and maintain CRM records for client accounts • Document client interactions, notes, and follow-up activities • Keep CRM information accurate, complete, and up to date • Maintain organized customer data for internal reporting • Manage calendars, meeting schedules, and appointments • Organize files, documentation, and internal administrative records • Support email management and daily administrative responsibilities • Coordinate communication between internal teams and external clients • Identify opportunities to improve client workflows and internal processes • Document procedures and maintain operational documentation • Support cross-functional coordination to keep projects moving efficiently • Recommend process improvements that increase organization and operational efficiency • Assist with advisor onboarding, newsletter scheduling, marketing projects, and operational improvements as needs arise
🎯 Requirements
• 2+ years of experience in administrative support, operations, executive assistance, or client-facing support roles • Experience managing CRM platforms such as HubSpot, Salesforce, AgencyZoom, or similar systems • Experience coordinating calendars, meetings, and administrative workflows • Experience supporting multiple priorities in a fast-paced environment • Experience managing emails and organizing daily priorities • Experience updating documentation and SOPs • Experience supporting advisor onboarding • Experience scheduling newsletters • Experience coordinating administrative tasks • Experience assisting with marketing projects across multiple businesses • Experience supporting operational improvements as new needs arise • CRM management skills • Calendar and scheduling coordination • Microsoft Office Suite • Google Workspace • Document management • Administrative support • Process documentation • Strong organizational and time management abilities • High attention to detail • Availability to work 8:00 AM–5:00 PM CST during U.S. business hours • English resume required in PDF format • Completion of an application form and skill-set video required
🏖️ Benefits
• Fully remote work • Exposure to client operations, CRM management, executive support, and process improvement • Opportunity to become a trusted operational partner in a growing organization
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