Sales Operations Coordinator

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Maintain HubSpot CRM accuracy, including pipeline stages, deal properties, workflows, and sales data • Monitor CRM activity and identify data hygiene issues before they affect reporting or decision-making • Support CRM field, property, and workflow updates • Ensure sales team members maintain accurate CRM information • Document and maintain sales processes, workflows, and SOPs • Translate verbal instructions, decisions, and evolving processes into clear, repeatable documentation • Identify opportunities to improve efficiency across sales workflows • Support sales reporting by maintaining accurate dashboards and CRM data • Monitor pipeline data quality and maintain visibility into pipeline health and operational metrics • Update and maintain sales materials including pitch decks, one-pagers, battlecards, and other sales documents • Coordinate calendars and scheduling for sales leadership • Manage follow-ups, documentation, and administrative workflows supporting business development • Draft first-pass sales communications, follow-up emails, and outreach templates • Organize sales email templates and sequences • Partner with the Head of Business Development and support leadership with operational execution

🎯 Requirements

• 2+ years of experience in sales operations, CRM administration, executive assistance, sales support, or a related role • Experience supporting sales teams in fast-paced environments • Experience with structured processes, documentation, and operational workflows • Hands-on experience using HubSpot CRM • Ability to maintain pipelines, deal properties, workflows, reporting dashboards, and sales data • Strong CRM data hygiene skills • Ability to identify inconsistencies, missing information, and process gaps • Strong documentation skills and ability to create SOPs, workflows, and repeatable operating procedures • Familiarity with Google Workspace, Google Drive, PowerPoint, Google Slides, Canva, or similar tools • Strong written communication skills • Ability to draft sales follow-ups, outreach templates, and internal documentation • Strong organizational and time-management skills • Ability to manage multiple priorities while maintaining accuracy • Ability to work independently with clear objectives and task lists • Understanding of sales pipelines, reporting, and operational workflows • Experience in healthcare, wellness, clinical technology, or B2B SaaS environments is preferred • Experience creating or updating professional sales collateral is preferred • Familiarity with sales processes, pipelines, and revenue operations is preferred • Resume must be submitted in English and PDF format • Availability to work 9:00 AM - 5:00 PM EST