Office & Operations Coordinator – Multi-Industry

Job not on LinkedIn

🔥 0 minutes ago

🌐 Mexico, Colombia, +4 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇰🇪 Kenya – Remote 🇿🇦 South Africa – Remote 🇵🇭 Philippines – Remote 🇷🇸 Serbia – Remote

💵 $1.3k - $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

ScaleSource

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

ScaleSource is a remote staffing and hiring platform that connects U. S. employers with vetted international, timezone-aligned professionals for long-term roles. The company focuses on dedicated, reliable team members (not freelancers or temps), offering candidate sourcing, vetting, and payroll/administrative support to simplify hiring and reduce costs. ScaleSource positions itself as a B2B solution for businesses seeking scalable, remote talent and ongoing team growth.

📋 Description

• Manage calendars and scheduling across multiple stakeholders • Confirm meetings ahead of time • Turn decisions and meeting notes into tracked action items with owners and due dates • Follow up on stalled action items • Build and maintain SOPs and process documentation • Prepare and send recurring reports, dashboards, or trackers in Google Sheets or Excel • Organize Slack, project boards, shared drives, and other shared tools • Handle routine decisions within existing guardrails • Escalate matters requiring a founder’s judgment

🎯 Requirements

• 3+ years in a role like Operations Assistant, Administrative Coordinator, Office Coordinator, or Executive Assistant, supporting founders, executives, or multiple stakeholders directly • Hands-on experience owning calendar management, meeting coordination, SOP creation, and reporting cadences • Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) • Experience with at least one project management tool: ClickUp, Asana, Monday.com, Trello, or Notion • Comfortable building reports, dashboards, or trackers in Google Sheets or Excel • Genuinely fluent written and spoken English • Reliable internet and a suitable workspace • Punctuality and consistent follow-through • Ability to raise issues early when work is slipping • Experience with US-based founders or companies is a plus, not a requirement

🏖️ Benefits

• Remote work • Monday–Friday schedule • Recruiter feedback if interviewed • Opportunity to be considered for client roles after vetting