Skills Coalition
11 - 50 employees
🏥 Healthcare
🏭 Manufacturing
📦 Logistics
Healthcare • Manufacturing • Logistics
Skills Coalition is a global recruitment and staffing firm that simplifies borderless hiring by combining proactive talent sourcing, industry-focused recruitment, and end-to-end payroll solutions. The company connects employers with passive and active candidates across specialist sectors (e. g. , biotech, cyber security, AI, renewables, pharma, aerospace) while offering international payroll management and a data-driven, technology-enabled approach to recruitment. Skills Coalition serves both clients and applicants with tailored, consultative services to place permanent, contract, and temporary roles worldwide.
Administrative Assistant – 12 month contract
🔥 0 minutes ago
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Skills Coalition
11 - 50 employees
🏥 Healthcare
🏭 Manufacturing
📦 Logistics
Healthcare • Manufacturing • Logistics
Skills Coalition is a global recruitment and staffing firm that simplifies borderless hiring by combining proactive talent sourcing, industry-focused recruitment, and end-to-end payroll solutions. The company connects employers with passive and active candidates across specialist sectors (e. g. , biotech, cyber security, AI, renewables, pharma, aerospace) while offering international payroll management and a data-driven, technology-enabled approach to recruitment. Skills Coalition serves both clients and applicants with tailored, consultative services to place permanent, contract, and temporary roles worldwide.
📋 Description
• Manage complex individual and team diaries using Microsoft Outlook and internal room-booking systems. • Coordinate internal and external meetings, video conferences and teleconferences across multiple locations and time zones. • Liaise professionally with clients, colleagues, senior stakeholders and external service providers. • Arrange meeting rooms, catering, audiovisual support and other practical requirements. • Organise domestic and international travel, including flights, rail travel, accommodation, conferences and seminars. • Coordinate visa applications and prepare detailed travel itineraries, schedules and contact information. • Complete and submit travel and personal expense claims accurately and within the required deadlines. • Investigate and resolve outstanding expense queries. • Maintain accurate client and internal contact records within Salesforce and other business systems. • Monitor incoming enquiries and distribute reports, publications and supporting materials when requested. • Manage incoming correspondence, responding directly where appropriate or directing queries to the correct person. • Prepare professional emails, documents, reports and PowerPoint presentations. • Maintain organised and accurate electronic and physical filing systems. • Provide printing, scanning and document-production support when required. • Raise and monitor IT support requests, liaising with local and international technology teams until issues are resolved. • Prepare workspaces for international visitors and act as their main office contact during their visit. • Provide administrative cover for colleagues during periods of holiday or absence. • Support the team at company-organised conferences and events. • Manage internal, external and virtual events from initial planning through to delivery. • Coordinate venues, supplier agreements, catering, speaker arrangements, calendars and onsite logistics. • Respond promptly and professionally to internal and external calls and emails. • Undertake additional administrative and coordination duties as needed to support the wider team.
🎯 Requirements
• Previous experience providing administrative support to a large team, department or senior stakeholder group. • Strong diary management, meeting coordination and travel-booking experience. • Excellent organisational skills and the ability to manage multiple deadlines. • A proactive and self-motivated approach, with the confidence to take ownership of tasks. • Excellent written and verbal communication skills. • Strong business writing, grammar and document-preparation skills. • A professional telephone manner and excellent interpersonal skills. • The confidence to communicate with senior internal and external stakeholders. • Strong attention to detail and a consistent commitment to accuracy. • The ability to work effectively both independently and as part of a collaborative team. • Flexibility and a willingness to assist with changing priorities and additional responsibilities. • The judgement and discretion required to manage sensitive and confidential information. • The ability to learn new processes, systems and technology quickly. • Strong working knowledge of Microsoft Outlook, Word, Excel and PowerPoint. • Experience using Salesforce or a similar CRM system would be advantageous. • Event coordination experience would also be beneficial.
🏖️ Benefits
• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development
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