Business Operations Assistant

Job not on LinkedIn

🕒 July 6

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Working within SmartPA’s client-facing Centre of Excellence (COE), you’ll be part of the dynamic driving force behind our business, where strategy comes to life to deliver high-impact, tailored support every day. • Maintaining accurate documentation and ensuring quality standards are met. • Tracking progress against SLAs and KPIs using digital tools. • Collaborating with team members to ensure consistent, high-quality output. • Processing, cleaning, and validating raw data using spreadsheets and digital tools. • Translating raw data into clear, visually compelling, and actionable insights. • Providing updates to stakeholders on project progress, outputs, and dashboard findings.

🎯 Requirements

• Proven experience in administration, business operations, data entry, content management, or operational support roles. • Spreadsheet skills (e.g., Excel or Google Sheets), including functions, data validation, and pivot tables. • Expert proficiency in at least one major data visualisation tool (e.g., Tableau, Power BI, or Looker Studio). • A demonstrable ability to showcase high-quality dashboards or reports during the interview stage that showcase analytical clarity and visual standards. • Excellent written and verbal communication skills with the ability to simplify complex information. • Confidence working with multiple systems, software, and platforms in a tech-enabled environment.

🏖️ Benefits

• Competitive salary • 33 days holiday • Fully remote • Ongoing development and career opportunities • Department incentives • Employee Assistance Programme • A genuinely positive, people-first culture