Legal Document Production Specialist

Job not on LinkedIn

🔥 16 hours ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧑‍💼 Attorney / Lawyer

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Deliver high-quality, accurate, and consistent document production support for a law firm client account • Collaborate with clients and support teams to deliver timely document production support • Operate within a pod structure to ensure seamless service delivery and workload management • Produce, format, and amend correspondence, agreements, reports, bundles, and presentations • Reformat documents into house style using precedents, numbering, tables, tracked changes, and complex formatting • Troubleshoot formatting issues, repair corrupt documents, and resolve inconsistencies • Process tracked changes and use document comparison tools for version control and accuracy • Produce transcription using digital dictation when required • Use Liberate, iManage, Katchr dashboards, MS Office, PDFdocs, DocuSign, and MS Teams • Maintain awareness of systems, workflows, and best practices • Build trusted relationships with lawyers, business teams, and Practice Support colleagues • Support colleagues during peak workloads, deadlines, and periods of absence • Contribute to process documentation, team knowledge, and improved ways of working

🎯 Requirements

• Minimum 2 years experience in legal document work • Demonstrated experience producing and managing complex documents in administrative or legal support roles • Strong experience with complex Word documents, including styles, templates, tracked changes, and formatting • Excellent literacy, numeracy, and attention to detail • Advanced MS Word skills • Proficiency in Excel, PowerPoint, and Outlook • Familiarity with PDFdocs, DocuSign, and digital dictation software • Ability to meet tight deadlines while maintaining accuracy and attention to detail • Strong communication skills and ability to build constructive working relationships at all levels • Flexible and adaptable, thriving in a fast-paced environment • Ability to contribute effectively within a team

🏖️ Benefits

• Competitive salaries • Full time, remote work • 33 days holiday • Department incentives • Employee Assistant Programme • Flexible working • Career development • Meaningful progression