Project Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Provide dedicated project management coordination for critical infrastructure and science deployment initiatives, including server maintenance and cloud migration programmes • Monitor project timelines, maintain delivery logs, track action items, and flag schedule risks • Coordinate logistics for the end-to-end temporary and vendor hiring pipeline • Support managers in drafting job descriptions and prepare headcount approval documentation • Follow up with HR, Finance, and recruitment stakeholders to keep candidate pipelines moving • Coordinate candidate scheduling, gather interviewer availability, and build interview panels • Coordinate new-hire onboarding logistics, including hardware provisioning and access requests • Schedule high-level project meetings and prepare agendas • Document service ownership transitions and follow up on post-meeting action items with international stakeholders • Support internal approval workflows and track compliance updates • Assist with Legal communications regarding resource usage or terms updates • Record, categorize, and process user feedback, feature requests, and operational logs • Leverage project management best practices and digital tools to scale administrative workflows and improve delivery precision • Represent SmartPA while working closely with a global technology client

🎯 Requirements

• Proven experience in a Project Coordination, Recruitment Coordination, or Team Operations role within a fast-paced corporate or technology environment • Practical experience managing complex coordination tasks with multiple moving parts • Exceptional, proven stakeholder management skills • Experience building, updating, and maintaining tracking sheets, project logs, or pipeline dashboards • Advanced proficiency in Google Workspace tools, specifically Docs, Slides, and Google Sheets • Exceptional eye for detail and highly methodical approach to managing diaries, documentation, and task dependencies • Experience working alongside technical software engineering, data science, or deployment infrastructure teams (desirable) • Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (desirable) • Practical experience or a high aptitude for leveraging AI platforms and LLMs such as Gemini (desirable) • Ability to work Monday–Friday aligned to UK working hours • CV and cover letter required • Successful completion of two interview stages and skills testing

🏖️ Benefits

• Competitive salary • 33 days holiday • Fully remote • Ongoing development and career opportunities • Department incentives • Employee Assistance Programme • A genuinely positive, people-first culture

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