Property Management Assistant

Job not on LinkedIn

🕒 June 25

🇵🇭 Philippines – Remote

💵 $560 / week

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Assistant

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 139 days.
• Jobs at this company usually fill in 61 days.
• Reposted once.

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Smartland

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2008

🏗️ Construction

📦 Logistics

🏠 Real Estate

Construction • Logistics • Real Estate

Smartland is a private equity real estate firm that offers alternative real estate investment opportunities aimed at preserving and growing wealth for institutional investors, family offices, and individual investors. The firm emphasizes disciplined, long-term capital preservation and uses advanced AI technology to improve operational efficiency, risk management, and resource allocation across its real estate investments. Smartland provides investor resources, calculators, and offices in Miami and Eastlake, OH, and targets accredited and institutional capital seeking diversification beyond traditional asset classes.

📋 Description

• Handle maintenance requests end-to-end, including intake, AppFolio tracking, vendor coordination, follow-ups, and ticket closure • Coordinate and oversee property maintenance and repairs across multiple units • Support unit turn / make-ready processes, including scheduling, checklists, vendor coordination, and quality checks • Manage lease expirations, renewals, and agreements from start to finish to prevent occupancy gaps • Manage rent collections and payments accurately • Communicate with tenants about maintenance, lease terms, renewals, and service concerns • Manage tenant move-ins and move-outs and complete all documentation • Maintain and update property listings across platforms, including availability, rent, and unit details • Maintain accurate records of inspections, financials, and service requests • Follow SOPs and complete tasks on time with attention to detail • Support U.S. property management operations

🎯 Requirements

• Hands-on experience using AppFolio is mandatory • Prior experience supporting a U.S.-based residential property management company • Prior experience required; this is not an entry-level position • Minimum B2 English proficiency; C1 strongly preferred • Excellent spoken and written English • Experience handling maintenance requests and vendor coordination • Experience handling lease expirations and renewals • Experience with unit turn / make-ready processes • Experience with property listings and availability updates • Experience with Google Sheets, Docs, Gmail, and Calendar • Strong time management and organizational skills • Proactive, resourceful, and confident in taking ownership • Ability to work independently and follow processes accurately • Must currently reside in the Philippines

🏖️ Benefits

• Long-term, stable role with opportunities to grow • Competitive pay with room for growth • Supportive, professional team • Valuable experience in U.S. real estate property management • Long-term career advancement opportunities

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