Executive Assistant, Client Support Specialist

🕒 July 13

🌐 Brazil, El Salvador, +4 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇦🇷 Argentina – Remote 🇬🇹 Guatemala – Remote 🇭🇳 Honduras – Remote 🇵🇦 Panama – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 68%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Stafi

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

👥 HR Tech

Consulting • Marketing • HR Tech

Stafi is a boutique staffing firm that specializes in providing virtual assistants and support staff for law firms and legal professionals. It offers a subscription-based service designed to help law firms manage their workload by providing trained talent such as virtual assistants, receptionists, intake specialists, marketers, and paralegals. These professionals are thoroughly trained to effectively manage various tasks, from legal work to client interactions and marketing. Stafi takes care of the entire hiring process, including training, HR, and ongoing management, ensuring seamless integration into existing teams. The firm is committed to delivering exceptional customer experiences and helping law firms increase productivity and focus on their core business activities.

📋 Description

• Serve as the primary point of contact between executives, employees, clients, and external partners. • Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed. • Track expenses and prepare detailed reports regularly. • Handle client inquiries, provide accurate information, and ensure high customer satisfaction. • Maintain organized filing systems and support administrative operations. • Take meeting notes and assist with client-facing communications. • Support social media updates, billing, and invoicing when required. • Assist in coordinating virtual events or meetings for clients and team members.

🎯 Requirements

• Proven experience as an Executive Assistant, Client Support Specialist, or in a similar role. • Bilingual in English (C1 or higher) and Spanish, both written and spoken. • Strong organizational and time-management skills. • Proficient in MS Office, Google Workspace, and standard office tools. • Excellent verbal and written communication skills. • Discretion, confidentiality, and a proactive approach to problem-solving. • At least a high school diploma; a bachelor’s degree is a plus. • Resides in Latin America. • Reliable laptop (Windows or Mac, 2017 or newer) with stable internet. • Part-time availability of typically 20–30 hours per week. • Flexible schedule depending on client needs, with partial overlap with U.S. business hours.

🏖️ Benefits

• Long-Term Opportunities: Build a lasting professional relationship with us. • Fully Remote: Work from the comfort of your home—no onsite travel required. • Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. • Wellness Support: Access in-house psychological and wellness coaching services. • Holistic Growth: Free access to coaching programs that support your personal and professional development. • Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses.