Human Resources Specialist

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HEPI (H-E Parts International)

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Education • Science • Non-profit

HEPI (H-E Parts International) is a nonprofit organization dedicated to providing immersive science education experiences for high school students. Its flagship program, the Summer Science Program, offers an exhilarating 39-day research experience in various fields such as astrophysics, biochemistry, and genomics. Participants work in teams to complete real research projects, fostering a collaborative learning environment and forming a global network of alumni. Founded in 1959, HEPI aims to inspire and transform students through hands-on experimental science.

501 - 1000 employees

📚 Education

🔬 Science

🤝 Non-profit

📋 Description

• Facilitates, coordinates and administers all phases of the recruitment process for year-round employees and Summer Science Program faculty. • Coordinates with the HR Generalist and hiring managers to identify and draft detailed and accurate job descriptions and hiring criteria. • Identifies and implements efficient and effective recruiting methods and strategies based on the available role, best practices, and organizational needs. • Assists with job posting and advertisement processes. • Schedules interviews and assists in preparation of interview questions and other hiring and selection materials. • Conducts initial candidate screening interviews for year-round employees. • Prepares offer letters, communicates benefits offerings, start dates, and other pertinent details to prospective candidates. • Maintains recruitment plan and calendar for onboarding seasonal positions. • Conducts HR onboarding and offboarding processes, ensuring compliance and smooth transitions for all new hires and exits. • Partners with Admin and IT to coordinate cross-functional pre-employment activities, such as scheduling employment verification meetings, background checks, and access provisioning. • Tracks and manages new hire paperwork, including offer letters, background checks, employment verification and benefits enrollment. • Schedules and facilitates HR Orientation and all new hire organizational trainings. • Maintains the HRIS system, employee records, and documentation across the employee lifecycle. • Provides training and ongoing support to hiring managers and team members on ATS functionality, ensuring effective use of the system and adherence to best practices.

🎯 Requirements

• Bachelor’s degree in human resources or related field, or equivalent work experience. • 2+ years of experience in a hybrid HR Recruiting and Operations role or equivalent experience in each domain. • Strong organizational and project management skills with the ability to manage multiple priorities and deadlines effectively. • Experience administering applicant tracking systems (JazzHR preferred), HRIS, PEO platforms (ADP TotalSource preferred), and process documentation tools. • Experience utilizing project management tools (e.g., Asana) to coordinate and track HR projects. • Interpersonal and communication skills to build trust with candidates, hiring managers, staff, and cross-functional partners.

🏖️ Benefits

• Health insurance • Paid time off • Professional development opportunities