Project & Operations Coordinator

🔥 0 minutes ago

🌐 Brazil, El Salvador, +4 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇭🇳 Honduras – Remote 🇳🇮 Nicaragua – Remote 🇬🇹 Guatemala – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 16%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamswell

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Teamswell is a nearshoring and talent-placement company that connects US companies with vetted, bilingual professional talent from Latin America. They provide end-to-end hiring services — sourcing, cognitive and language screening, cultural fit assessment, onboarding, payroll, compliance, and HR support — so hires function as full team members working in US time zones. Teamswell places roles across engineering, data & AI, security & IT, product, design, marketing, finance & admin, and customer operations, emphasizing quality, cost savings, and real-time collaboration.

📋 Description

• Provide day-to-day administrative support to the EPC team across active construction projects. • Maintain and organize project documentation, reports, schedules, invoices, contracts, and other project records. • Track project costs, invoices, purchase orders, commitments, and other financial information. • Coordinate with EPC contractors, consultants, vendors, and internal team members to collect and maintain required documentation. • Prepare and distribute project status reports and recurring project updates. • Support project meetings by coordinating schedules, preparing materials, taking notes, and tracking action items. • Maintain project trackers and internal databases. • Support solar and battery storage asset management through records, reporting, invoices, contracts, and operational documentation. • Support monthly, quarterly, and annual asset management reporting. • Track operating expenses, budgets, invoices, and asset-level financial information. • Coordinate with asset managers, O&M providers, property owners, utilities, and third-party service providers. • Maintain schedules and trackers for recurring asset management activities, compliance requirements, inspections, and reporting deadlines. • Review, code, track, and reconcile invoices and project or asset expenses. • Maintain spreadsheets and reporting tools monitoring financial performance. • Prepare recurring reports, summaries, and analyses for management. • Work with Accounting and Finance teams to resolve questions and ensure accurate reporting. • Identify discrepancies or missing information and follow up with relevant parties. • Manage calendars, meetings, correspondence, and department communications. • Maintain organized electronic files and records. • Prepare presentations, spreadsheets, reports, and meeting materials. • Support special projects and administrative initiatives. • Develop and maintain processes and trackers improving organization, efficiency, and departmental visibility.

🎯 Requirements

• 2-5 years of experience in administration coordination, accounting, project coordination, operations, or a related field. • Bachelor’s degree in business, accounting, finance, project management, or a related field preferred. • Strong proficiency with Microsoft Excel and Microsoft Office. • Strong organizational skills and attention to detail. • Comfortable working with financial information, invoices, spreadsheets, and reporting. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Strong written and verbal communication skills. • Ability to work effectively with internal teams, contractors, vendors, and other external partners. • Self-motivated and able to work independently while also functioning effectively as part of a team. • Ability to handle confidential and sensitive business information with discretion. • Experience in renewable energy, construction, infrastructure, real estate, or project-based businesses is a plus. • Experience with accounting or ERP systems is a plus.

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