Executive, Administrative Assistant

🔥 0 minutes ago

🇪🇸 Spain – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

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The START Center for Cancer Research

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🏥 Healthcare

💊 Pharmaceuticals

🧬 Biotechnology

Healthcare • Pharmaceuticals • Biotechnology

The START Center for Cancer Research is a global clinical research organization focused on early-phase oncology trials and advancing cancer therapies. START operates large, world-class research facilities across the United States and Europe and runs programs (such as the START Hope Hub) to help patients and families find, understand, and enroll in clinical trials. START serves patients, referring physicians, hospitals and oncology practices, and pharmaceutical partners, emphasizing broad access to clinical trials and translational cancer research.

📋 Description

• Provide proactive administrative support to senior leadership and clinical leaders • Manage complex calendars, meetings and competing priorities • Coordinate national and international travel, including itineraries, accommodation and supporting documentation • Organize internal and external meetings, conferences, congresses and company events • Coordinate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals and other external partners • Prepare and manage expense reports, corporate card expenses, invoices and related documentation • Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other professional activities • Act as a key point of contact between clinics, departments, leadership and external stakeholders • Maintain accurate electronic files, trackers, records and administrative documentation • Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders • Handle confidential and sensitive information with a high level of professionalism and discretion

🎯 Requirements

• Bachelor's degree • At least 3 years of relevant administrative experience • Previous experience supporting senior executives and working with different levels of an organization • Fluent English and Spanish, both written and spoken • Strong organizational skills and excellent attention to detail • Experience coordinating international travel, meetings, conferences or large professional events • Ability to manage multiple priorities and deadlines in a fast-paced environment • Proactive, independent and solution-oriented approach • Excellent communication and interpersonal skills • High level of discretion when dealing with confidential information

🏖️ Benefits

• Flexible Benefits Package • 30 working days of annual leave • Possibility of working 100% remotely or in a hybrid model