HR Operations Coordinator

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November 26

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The Access Project

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The Access Project is an innovative education and social mobility charity that helps high potential young people from under-resourced backgrounds beat the odds and secure places at top universities.

11 - 50 employees

💰 Grant on 2021-09

📋 Description

• Promptly responding and resolving colleague queries from across the organisation. • Maintaining the BambooHR system to ensure People records are accurate and secure. • Arranging bookings for Town Halls / Engagement events, organising the meeting agendas and catering bookings where relevant. • Updating HR information system Guidance documents, creating new versions, and ensuring managers are fully trained on people management responsibilities. • Update employment policies with guidance from the Head of People, manage the administration of benefits and recognition awards. • Manage the recruitment administration using the Bamboo software and providing proactive updates to hiring managers. • Managing the Onboarding and Offboarding processes using the BambooHR system, including the Employment references, conducting Right to Work and DBS checks. • Preparing and issuing employment contracts, ensuring compliance with employment legislation. • Manage the induction process and arranging induction meetings for new joiners, communicating proactively with hiring managers. • Coordinate and participate in the virtual phone rota and handle correspondence in a professional manner. This includes overseeing successful handover between rota team members. • Supporting the Chief Operations Officer in ensuring the charity meets Health and Safety and legal requirements. • Manage staff IT related activities (Microsoft 365), for example during staff onboarding and offboarding (with support from IT service provider). • Support other operational activities as required.

🎯 Requirements

• Analytical and systematic problem-solving attributes. • Passionate about technology and using it to develop efficiencies. • Previous HR Administrator experience. • Collaborative approach to business partnering and teamwork across Departments. • Flexible approach to work and solution oriented. • Excellent written and verbal communication skills. • Strong administrative skills and time management skills. • Excellent attention to detail and high levels of accuracy. • Able to handle sensitive and private information confidentially and professionally. • Proficient in using Microsoft 365 applications effectively, incl. Sharepoint, data analysis, presentations, and numeracy skills. • Proactive and supportive team player and willingness to learn. • A commitment to the mission and values of The Access Project.

🏖️ Benefits

• 25 days annual leave p.a. (pro rata) plus Bank Holidays and 5 Winter closure days. • PerkBox – online shopping discounts, gym memberships, holidays, wellbeing support. • Employee Assistance Programme, a 24-hour helpline for staff. • Online Medical assistance – access 24/7 to a qualified GP within minutes, with referrals and prescriptions available same-day. • Interest-free travelcard loans. • Cyclescheme loans. • 2 paid Volunteering Days. • 1 paid Wellbeing Day. • Employer’s pensions contributions (3%). • Learning and Development opportunities. • Staff Mentoring scheme.