Executive Assistant – CEO

🔥 0 minutes ago

🌐 Argentina, Canada, +2 more countries – Remote

🇦🇷 Argentina – Remote 🇨🇦 Canada – Remote 🇲🇽 Mexico – Remote 🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Trivium Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

📣 Marketing

💼 Consulting

🛍️ eCommerce

Marketing • Consulting • eCommerce

Trivium Group is a full-service Amazon-focused marketing agency that helps consumer brands scale profitably on Amazon and related marketplaces. They specialize in Amazon account management, PPC advertising, DSP campaign management, creative optimization (A+ content, imagery, copy), and TikTok Shop support, with a profit-first approach and deep experience in CPG, health & wellness, and supplements. Trivium combines data-driven analytics, bespoke strategies, and hands-on strategist oversight to improve conversions, reduce ad costs, and drive long-term growth for brands selling on e-commerce marketplaces.

📋 Description

• Own and defend the CEO's calendar and build the day around highest-value work • Run a daily priority list • Triage inboxes and messages, flagging issues and closing loops • Track deliverables, approvals, and decisions waiting on the CEO • Drive turnaround on client creative strategy and prevent client work from stalling • Collect, review, and present concise company reporting digests • Coordinate team follow-ups so approvals and decisions keep moving • Schedule and prepare high-value sales calls, consultations, and coaching calls • Prepare briefing notes, update the CRM, and manage follow-ups • Keep the social media content pipeline on schedule • Coordinate recording blocks, editors, team members, and the publishing calendar • Support launches and delivery of coaching and consultation offers • Book business travel and build itineraries • Handle business administration, documents, agreements, and expense tracking • Build and maintain trackers, SOPs, checklists, and recurring process documentation

🎯 Requirements

• 3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder, CEO or senior executive, ideally in a fast-growing or entrepreneurial company • Proven remote experience running an executive's day without being in the room • Fluent professional English, written and spoken • Ability to work US Eastern Time business hours consistently • Reliable internet and a quiet workspace • Strong administrative and operational backbone; ability to build systems • Exceptional discretion with confidential business and financial information • Fluency with Google Workspace, Slack, a project management tool (ClickUp, Notion or equivalent), a CRM, spreadsheets, and daily use of AI assistants • Direct, unflappable, and comfortable with a straightforward, high-energy, fast-moving principal • Willingness to push back and hold the CEO accountable • Experience in a marketing agency, paid ads or creative production environment (nice to have) • Social media or content operations experience (nice to have) • Experience supporting a founder who sells coaching, consulting or premium offers (nice to have)

🏖️ Benefits

• Paid Time Off • Fully remote work • Direct mentorship from the CEO • Clear path to grow into a Chief of Staff position • Exposure to high-impact leaders