Operations Assistant

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HeadQuarters

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

💸 Finance

📋 Compliance

B2B • Finance • Compliance

HeadQuarters is a company that specializes in providing transparent staffing and shared services exclusively to cannabis businesses. Since 2018, they have been supporting growing cannabis companies by offering integrated industry experts to accelerate processes and enhance team productivity. Their services include accounting, sales administration, marketing, and managing cannabis collections, with a focus on improving cashflow reporting and increasing operational efficiency. Trusted by over 15 leading cannabis companies, HeadQuarters has processed thousands of SKUs, deliveries, and sales orders, delivering significant savings and operational gains to their clients.

📋 Description

• Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones. • Serve as a communication gateway, managing and prioritizing emails and messages with discretion. • Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO. • Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments. • Extract follow-ups from meeting notes, including action items, decisions, and key takeaways. • Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion. • Arrange travel and accommodations as needed. • Prepare basic documents, presentations, and reports. • Perform other core administrative and support duties as required.

🎯 Requirements

• Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally. • Prior experience in an assistant role is not obligatory, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage. • High level of organization and reliability; able to provide consistent, dependable support. • Clear communicator with a professional and respectful demeanor. • Motivated to work remotely for a US-based company and support a CEO directly. • Interest in building a long-term foundation in an Executive / Personal Assistant role. • Looking for a stable, focused position and willing to learn and master core executive support tasks.

🏖️ Benefits

• Fully remote performance - Enjoy the freedom to perform from the comfort of your own stage. • Performance-based salary increase opportunities - Your performance and impact will be recognized through structured salary reviews. • Opportunities for professional growth - Be part of an industry that’s blazing a trail, working with the largest companies in the cannabis industry. • A collaborative and supportive team culture - Join a team that values teamwork, open communication, and shared success. • An international working environment – Collaborate with colleagues and clients from around the world, gaining global exposure and perspective.