Document Control Admin

Job not on LinkedIn

🔥 13 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 17%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Twoconnect

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

🏥 Healthcare

⚖️ Legal

📦 Logistics

Healthcare • Legal • Logistics

Twoconnect is an outsourcing service provider specializing in tailored and scalable offshore staffing solutions for businesses in Australia and New Zealand. They offer expert HR consulting, talent sourcing, onboarding, and performance management to help companies build dedicated offshore teams in various industries, including accounting, IT, healthcare, and retail. With a focus on long-term partnerships, Twoconnect streamlines the recruitment and management of remote staff to enhance operational efficiencies and reduce costs.

📋 Description

• Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages. • Prepare and issue document transmittals to customers and other stakeholders. • Create, maintain and update Vendor Data Document Registers, including document status, revisions, submissions and return information. • Receive supplier documentation and verify filenames, document numbers, revisions, titles, dates and metadata. • Edit and format PDF documents using approved headers, document numbers, filenames and cover information. • Maintain structured project folders and document libraries in SharePoint with appropriate version control. • Register incoming and outgoing documentation and maintain traceable records of issues, revisions, reviews and approvals. • Check documentation against customer specifications, document schedules and submission requirements. • Coordinate with the Document Controller, project personnel, suppliers and internal stakeholders to resolve discrepancies. • Track outstanding documents, customer comments, supplier revisions and due dates. • Prepare document packages for internal review and obtain approval before external transmission. • Support project handover and close-out by confirming final records and required documentation. • Follow document naming, numbering, retention, access-control and document-management procedures. • Perform other position-level duties as required.

🎯 Requirements

• Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management or a related discipline is essential. • Minimum 3 years’ relevant experience in document control, records coordination, project documentation or a similar documentation-focused role is essential. • Demonstrated experience maintaining document registers, transmittals, revision histories and controlled project records is essential. • Strong PDF editing and formatting capability using Adobe Acrobat or comparable software is essential. • Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams and SharePoint, is essential. • Strong understanding of document naming, numbering, revisions, metadata, version control and filing principles is essential. • Exceptional attention to detail and the ability to identify formatting, numbering, revision and completeness errors are essential. • Strong organisational and time-management skills, with the ability to manage multiple project packages and customer deadlines, are essential. • Ability to follow detailed customer-specific document requirements, procedures and approval workflows consistently is essential. • Strong written communication and stakeholder coordination skills, including professional follow-up with suppliers and internal teams, are essential. • Ability to work autonomously, maintain accurate records and escalate missing information or deadline risks promptly is essential. • Experience working with engineering, manufacturing, mining, industrial, construction or other project-based documentation is highly regarded. • Experience maintaining Vendor Data Document Registers or comparable customer and supplier document schedules is highly regarded.

🏖️ Benefits

• Work from home • Mon - Fri: 9:00 AM – 6:00 PM ACST • HMO with 2 free dependents and medical reimbursements • Government-mandated benefits • Opportunities to work with leading companies in Australia and beyond • Training programmes for career development • Engaging company outings, team activities and wellness sessions • Supportive, inclusive culture • Dedicated managers focused on your growth and success • Competitive pay and benefits • Additional entitlements • Structured career development programs • Equal opportunity workplace • Cultural diversity and inclusive workplace

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